SAA Foundation Development Committee


Reports to: SAAF Board of Directors 
Established: May 7, 2006

I. Purpose

The Development Committee is responsible for developing and implementing plans to raise funds to support the long-term viability of the SAA Foundation and its priorities and to coordinate the SAA Foundation's outreach activities.

II. Committee Selection, Size, and Length of Term

The Development Committee consists of eight members: the Foundation Board Vice President (who serves as the chair), the Executive Director, and three Board members who are appointed by the Board  President, and three individuals who are not currently serving on the Board and who are appointed by the Board President based on recommendations from the Board members and others and subject to the approval of the Board.  The six appointed members of the Committee serve for one-year renewable terms.

Committee members are selected on the basis of one or more of the following: fundraising experience, ties with the corporate community, expertise in obtaining grant funding, and/or expertise in outreach. 

III. Reporting Procedures

The Development Committee reports to each full meeting of the Foundation Board of Directors and at other times as requested by the Board.

IV. Duties and Responsibilities

  • Adhere to all laws and to Foundation policies and procedures as established by the Board of Directors.
  • Working with the Foundation Board of Directors and staff, define and periodically review the short-term and long-term funding needs of the organization.
  • Develop and implement short-term and long-term communication plans that identify and rank potential donors (both inside and outside of the archives profession), messages, tactics, and strategies.
  • Consider the full range of development opportunities, including (but not limited to) annual giving campaigns, special campaigns (e.g., associated with a special anniversary or event), grant funding, major gifts (i.e., outright gifts from income, such as cash or securities), and planned giving (i.e., gifts of assets), provided that opportunities are consistent with adopted gift acceptance policies and procedures.
  • Propose specific fundraising goals and strategies for the Board’s adoption, and review and report annually on the progress of actions taken to achieve them.
  • Inspire the full Board of Directors to participate in fundraising efforts and to make personal financial donations.
  • Consider how and when to involve external fundraising experts, and make recommendations as appropriate to the Foundation Board.
  • Coordinate all outreach activities undertaken by the Foundation Board.

V. Meetings

The Committee meets annually in conjunction with the SAA Annual Meeting and at other times, as needed, via conference call or other electronic means.

Approved by SAA Special Funds (Foundation) Board of Directors: May 7, 2006.  Revised: May 26, 2010. Revised by the SAA Foundation Board of Directors:  June 2013; July 2018.