Important Dates & Deadlines

The following are some key deadlines to keep in mind as you plan your group's work for the coming year:

September–October

Leadership Orientation and Forum: All leaders attend the SAA Leadership Orientation and Forum, held after the SAA Annual Meeting. 

October 

Agenda Items for Council Fall Meeting: Submit to your Council liaison any recommendations you may have for Council action or discussion at the Council's winter meeting (typically held in November). Agenda items are due to your liaison and SAA Governance 5 weeks before the meeting.

October 1

Appointed Group + Section Annual Reports: The outgoing Chair submits the group’s annual report. SAA Governance Manager will send information on how to submit via the Leader List.

October/November 15

Annual Meeting Session Proposals: Session proposals due to the Program Committee. Visit the Annual Meeting page for the upcoming conference for more information

January 

Agenda Items for Council Winter Meeting: Submit to your Council liaison any recommendations you may have for Council action or discussion at the Council's winter meeting (typically held in early February). Agenda items are due to your liaison and SAA Governance 5 weeks before the meeting.

 February 28

SAA Awards and Scholarship Nominations Due: Nominate your colleagues for SAA's Awards and Scholarships - click on the link to a specific award to see the nomination guidelines. Email awards@archivists.org with any questions. 

March 1

Component Funding Requests Due: Deadline for submitting to your Council liaison any funding requests for consideration as part of the draft budget for the new fiscal year. (The SAA fiscal year runs from July 1 to June 30). 

April 

Agenda Items for Council Spring Meeting: Submit to your Council liaison any recommendations you may have for Council action or discussion at the Council's spring meeting (typically held in mid-May). Agenda items are due to your liaison and SAA Governance 5 weeks before the meeting.

Component Annual Meetings Scheduled: Submit your section or appointed group's annual meeting details for inclusion in the Annual Meeting schedule. See the Leader List for submission forms. Include agenda, description, and indication of whether it is a solo or joint group meeting. All meetings will take place between June 1 through July 1.

April 2

Section Elections: Call for Nominations: Deadline to issue calls for nominations for section elections to your section discussion list. See the Section Elections Guide for more information. 

May 2

Section Elections: Ballot Information Due: Sections submit basic ballot information (list of open positions, candidate names, link to candidate statements, etc.) to SAA Governance at saagovernance@archivists.org. See the Section Elections Guide for more information. 

June

Agenda Items for Council Winter Meeting: Submit to your Council Liaision any recommendation you may have for Council action or disucssion at the summer Council meetings (held in conjuction with the SAA Annual Meeting.  Agenda items are due to your liaison and SAA Governance 5 weeks before meeting.

June 1 – June 15

Section Elections: Ballots Open: SAA staff facilitates online elections. Eligible members are sent unique links to the ballots via Survey Monkey. Ballots remain open for three weeks. Within a week of the ballot closing, staff notifies group leaders of the results (interpretation of results, notifications, and reporting is the responsibility of the group leaders). Group leaders notify staff at saagovernance@archivists.org of the new roster by August 1.