Important Deadlines (2018-2019)

The following are some key deadlines to keep in mind as you plan your group's work for the coming year:

August 31, 2018

Section Annual Reports and Roster Updates
The outgoing Chair submits the group’s annual report through this survey form. Include election results and leader roster updates. If your group would like the Council to consider a funding request for group activities in 2019/2020, include that request in your annual report if possible. See March 1 below for more budget information.

October 2018

Agenda Items for Fall Council Meeting
Submit to your Council liaison any recommendations you may have for Council action or discussion at the fall 2018 meeting (schedule TBA). Agenda items are due to your liaison 4 weeks before the meeting; materials must be submitted 3 weeks before the meeting. 

November 2018

2019 Annual Meeting Session Proposals
Session proposals due to the 2019 Program Committee. Call for Proposal forthcoming. 

December 1, 2018

SAA Foundation Grants: Letter of Inquiry Due
The initial Letter of Inquiry should be a brief introductory exchange. It is designed to reduce the work for an applicant by providing a quick answer to the question: Is my proposal something that fits the funding priorities of the SAA Foundation? See the Application Guidelines for more information.

Archival Outlook Submission Deadline
Submit your article in time for the January/February issue of Archival Outlook, SAA's bimonthly magazine. Articles are typically 700 words (one page in layout) to 1,200 words (two pages in layout) in length. They should include some kernel of information that will enlighten the reader professionally. Photographs are encouraged. Please contact SAA's Editorial and Production Coordinator, Abigail Christian, with queries and ideas. 

February 1, 2019

SAA Foundation Grants: Applications Due
The Grant Application is a refinement of the initial letter of inquiry. It includes a narrative proposal and budget statement and answers a number of questions. See the Application Guidelines for more information.

Archival Outlook Submission Deadline
Submit your article in time for the March/April issue of Archival Outlook, SAA's bimonthly magazine. Articles are typically 700 words (one page in layout) to 1,200 words (two pages in layout) in length. They should include some kernel of information that will enlighten the reader professionally. Photographs are encouraged. Please contact SAA's Editorial and Production Coordinator, Abigail Christian, with queries and ideas. 

February 28, 2019

SAA Awards and Scholarship Nominations Due
Nominate your colleagues for SAA's Awards and Scholarships - click on the link to a specific award to see the nomination guidelines. Email achristian@archivists.org with any questions. 

March 1, 2019

Section Annual Meeting Details
Submit your section's annual meeting details for inclusion in the 2019 Annual Meeting schedule via Survey Monkey (link forthcoming). Include agenda, description, preference for onsite/offsite location, AV needs, duration, and indication of whether it is a solo or joint meeting. 
Appointed group leaders will receive an email from Governance Coordinator Felicia Owens to schedule and confirm your meeting needs.

FY 2020 Funding Requests
Deadline for submitting to your Council liaison any funding requests for consideration as part of the draft FY 2019 budget (July 1, 2019 – June 30, 2020). 

April 1, 2019

Archival Outlook Submission Deadline
Submit your article in time for the May/June issue of Archival Outlook, SAA's bimonthly magazine. Articles are typically 700 words (one page in layout) to 1,200 words (two pages in layout) in length. They should include some kernel of information that will enlighten the reader professionally. Photographs are encouraged. Please contact SAA's Editorial and Production Coordinator, Abigail Christian, with queries and ideas. 

April 2019

Agenda Items for Spring Council Meeting
Submit to your Council liaison any recommendations you may have for Council action or discussion at the spring meeting. Agenda items are due to your liaison 4 weeks before the meeting; materials must be submitted 3 weeks before the meeting.

May 15, 2019

Section Elections: Call for Nominations
Deadline to issue calls for nominations for section elections to your section discussion list. See Communication Strategy: Tools and Tips.

June 1, 2019

Section Elections: Ballot Information
Sections submit basic ballot information (message to voters, list of offices, candidate names, links to supplementary information, etc.) to Felicia Owens at fowens@archivists.org. Supplementary ballot information (bios, statements, photos, etc.) is optional, and should be posted to your group’s microsite at this time. 

Archival Outlook Submission Deadline
Submit your article in time for the July/August issue of Archival Outlook, SAA's bimonthly magazine. Articles are typically 700 words (one page in layout) to 1,200 words (two pages in layout) in length. They should include some kernel of information that will enlighten the reader professionally. Photographs are encouraged. Please contact SAA's Editorial and Production Coordinator, Abigail Christian, with queries and ideas. 

June 17-21, 2019

Section Elections: Ballots Open
SAA staff facilitates online elections. Eligible members are sent unique links to the ballots via Survey Monkey. Ballots remain open for two weeks. Within a week of the ballot closing, staff notifies group leaders of the results (interpretation of results, notifications, and reporting is the responsibility of the group leaders). Group leaders notify staff, via their annual reports, of the new roster by September 1.

July 1, 2019

Agenda Items for Austin Council Meetings
Submit to your Council liaison any recommendations you may have for Council action or discussion at the July 29 or August 3 Council meetings. Agenda items are due to your liaison 4 weeks before the meeting; materials must be submitted 3 weeks before the meeting.

July 31, 2019

Leadership Orientation and Forum
All leaders attend the 2019 Leadership Orientation and Forum at the 2019 Annual Meeting in Austin. (Date is tentative.)

August 1, 2019

Archival Outlook Submission Deadline
Submit your article in time for the September/October issue of Archival Outlook, SAA's bimonthly magazine. Articles are typically 700 words (one page in layout) to 1,200 words (two pages in layout) in length. They should include some kernel of information that will enlighten the reader professionally. Photographs are encouraged. Please contact SAA's Editorial and Production Coordinator, Abigail Christian, with queries and ideas. 

Friday, August 30

Section Annual Reports and Roster Updates
The outgoing Chair submits the group’s annual report via Survey Monkey (link forthcoming). Include section election results. If your group would like the Council to consider a funding request for group activities in 2019/2020, include that request in your annual report if possible. See March 1 for more budget information.