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SAA Foundation Guidelines for Preparing a Diversity Statement

The SAA Foundation & SAA Council requires a diversity statement as part of the application process for appointed positions on the SAA Foundation Board of Directors as this helps SAA Board of Directors & Council members appoint candidates who are best positioned to promote diversity, equity, and inclusion in SAA Foundation, the profession, and beyond. It also encourages applicants to articulate the diversity they bring to their respective positions. Applicants should use the guidelines below to craft their diversity statement.  

General Guidelines 

 A diversity statement: reflects on how one’s identity and experience contribute to diversity; demonstrates awareness of diversity, equity, and inclusion (DEI) issues and how to frame and approach them; and identifies specific DEI strategies relevant to the position they seek. It is highly recommended that the Diversity Statement incorporates answers, but are not limited, to the following questions: 

  • What is your own definition of diversity, equity, and inclusion? 
  • How have your own personal, academic, and professional experiences and expertise prepared you to advocate for inclusive, equitable practices? 
  • Are you aware of your own implicit biases? How have you come to this realization and how do you continue to grow as an advocate for DEI? 
  • How do you reflect DEI in your work? How will you model a trauma-informed and inclusive practice, and mentor others who will work with you? 
  •  What are your specific plans and strategies for using the position you are applying for to advance DEI within SAA & SAA Foundation as a whole, and beyond the organization? 

The Diversity Statement should refer to existing SAA statements and policies, such as Core Values of Archivists, Code of Ethics for Archivists, Code of Conduct, Equal Opportunity/Non-Discrimination Policy, SAA Statement on Diversity, Equity, and Inclusion, the current SAA Foundation and SAA Strategic Plan.   


In January 2021 the SAA Council approved a requirement that applicants for all elected positions submit a diversity statement, as this helps SAA, its leaders, and its members to elect candidates who are best positioned to promote diversity, equity, and inclusion in SAA, the profession, and beyond. It also encourages candidates to articulate the diversity they bring to their respective positions. This requirement applies to SAA Foundation Board positions. 

SAA Foundation Board of Directors