Archival Workers Emergency Fund Grant Review Committee (disbanded)

I. Purpose

The AWEF Grant Review Committee is responsible for receiving and evaluating applications according to the AWEF Application Guidelines and selecting the recipients.

II. Committee Selection, Size, and Length of Term

The committee comprises a chair and no fewer than four and no more than six additional members, including the Foundation Board Treasurer. The committee will include members who currently are or formerly were employed in contingent archival positions. The members shall be appointed by the SAA Foundation Vice President. If the initial program is extended, staggered two-year terms will be implemented.

No current SAA Foundation Board member may be the direct or indirect recipient of an AWEF grant. No Board member will participate in consideration of an AWEF application in which the member has, or could be perceived as having, a personal interest, benefit, or relationship that could create a conflict of interest.

III. Reporting Procedures

The Archival Workers Emergency Fund Grant Review Committee reports to each full meeting of the Foundation Board of Directors and at other times as requested by the Board. The Committee will consider applications accepted on a rolling basis throughout the initial term, conduct its review of applications, and report its selections to SAA Foundation staff and the Board.

IV. Duties and Responsibilities

• Consult with the SAA Foundation Treasurer on the balance of the fund.
• Promptly review and respond to AWEF applications and determine awardees.
• Contact applicants with a decision within ten (10) business days of receiving applications.
• Assure that SAA policies for disbursements are followed, including securing a W-9 from each award recipient.
• Comply with the Foundation’s conflict-of-interest policy when performing AWEF reviews.
• Review and recommend revisions to the AWEF fund scope, application, and evaluation rubric on a periodic basis to ensure that the fund is meeting the needs of its intended recipients.
• Assist the Development Committee with fundraising campaigns for the AWEF.