May - July 2020 Steering Committee Minutes

May 2020 - July 2020

May 2020

• Resource Project
  • Hope to hear from the Council of State Archivists (CoSA) about their resource library
  • Can SAA help us with a hosting solution?
  • Could SAA & CoSA could work together to jointly host resources rather than build two similar resources?
• SAA Annual (Conference is now online)
  • Government records section is still interested in collaborating on a panel on email archiving; next step is to start reaching out to potential panelists
  • ERS did have a discussion about email archiving at SAA Annual in the last couple of years; will review old program and make sure we don’t repeat specific topics or invite the same panelists
  • This year’s theme is Creating our Future
• Elections>
  • Email blast will go out after this meeting
  • bloggERS will share via bloggERS Twitter; will also push to Digital Curation list, WCS
  • In light of the fact that some people might not be able to maintain their SAA membership right now, we are all encouraged to do some targeted outreach to encourage individuals to run for leadership positions
  • Will try to get a list of current ERS members
  • Need to have list of candidates by June 1; candidate submission deadline is May 29

June 2020

• Resource Project
  • Pinged CoSA again and have not heard back yet about their resource library
• SAA Annual (Conference is now online)
  • GRS wrote to confirm that we’re still interested in working with them on a joint section meeting
  • Initially requested a 2 hour meeting but it looks like we can only have 75 minutes
  • Can we do back-to-back section meetings (Part I and Part II, each 75 minutes) so that we can have plenty of time? ‘
  • What logistics do we need to think about to make this happen?
  • Will reach out to GRS to schedule a call with ERS/GRS members to talk next steps
• Elections
  • Candidate statements and bios
• Donating Section’s discretionary money ($250) to the Archival Workers Emergency Fund (AWEF) 
  • Steering committee agrees that we should allocate this money to AWEF
  • Will send poll to ERS membership about this
  • Need to make this decision and do paperwork before end of June

July 2020

• Resource project
  • Found information about the formation of the CoSA project but have not been able to connect with anyone who worked on it
• Annual Meeting planning
  • Three confirmed speakers:
    • RATOM - Camille Tyndall-Watson
    • Speaker #2
    • Jessica Drmacich - compliance for email archiving in institutional archives
    • Fourth panelist would be nice but may be difficult to get someone on such short notice; would want to have someone confirmed by Monday or Tuesday so that there’s a full week before the panel; ideally someone from a manuscript repository
  • July 28, 3:00-5:00
  • Panel presentation followed by moderated conversation
  • Moderators (for panelists and the chat) are all set
  • Five minutes for each section set aside for section business
    • New incoming Vice Chair - Sara Rogers
    • New steering committee members: Valencia Johnson, Jenny Korns - thank you for joining, looking forward to working with them
    • Members rolling off: Alice Prael, Jessica Venlet (steering committee); Jessica Farrell (immediate past chair) - thank you for serving!
    • This year ERS put together a project plan around bringing together the vast landscape of electronic/born-digital records resources. Look out for ways to get involved later this year.
  • Steering Committee Election
    • Ballot closed on 7/14
    • Waiting to get official results
    • ERS chair will reach out to individual candidates and then make an announcement to the section