Attendees:
Melissa Wertheimer (Chair)
Kiera Sullivan (Secretary)
Rosemary Grant (Marketing and Communications Manager)
Amanda Greenwood (Student Member)
Susan Paterson (Vice-Chair)
Absent:
Rosemary Grant (Marketing and Communications Manager) - unable to attend due to MARAC participation. Sent updates via email.
Ryder Kouba (Education Coordinator) - unable to attend. Sent update via email.
Agenda items:
News/Questions/Announcements
- Melissa shared that her proposal for the October 2022 Web Archiving Conference in College Park, MD has been accepted! Her presentation will focus on incorporating web archives into the curation of special collections.
- Amanda shared that she has an article in the upcoming issue of American Archivist. She is also working on a book review on web archiving for the same publication. The book she is reviewing is called “The Past Web” and it is a collection of essays. It is geared towards people who are not web archivists and are interested in starting up. Amanda stated that any advice on writing book reviews is welcome.
- Melissa suggested making sure the readers understand where the book fits in the current landscape. Give the backstory and context of the publication. Touch on its structure and usability.
- Susan suggested highlighting who the intended audience is.
Old/Continuing Business
- Communication updates (Rosie via email)
- Twitter - Scheduled tweets up to the Coffee Chat with the speakers/their orgs tagged. Speakers have been resharing. Ok to live tweet parts of the coffee chat? Continue to send any Twitter fodder (thanks Melissa for sending!)
- ACTION: Rosie to make sure that Dory’s information is correct in Twitter posts. (Dory Bower, Government Publishing Office)
- The group agreed that it is ok to livetweet.
- Listserv - Posted in SAA announcements, Web Archiving, and Government Records listservs
- Blog - Still waiting to hear further from confirmed 2 guest bloggers. Will post the Coffee Chat summary (written by Kiera?) and video (with 1 month time limit) when ready. If anyone has additional guest bloggers, continue to send to Rosie.
- The two confirmed guest bloggers are Meredith and Annalissa. Kiera suggested that we follow up with them soon but that it is not immediately pressing, since the coffee chat summary (written by Kiera) will go up next.
- ACTION: Kiera to have the summary written and sent to Rosie by Friday, April 1st.
- Susan asked about the status of Ed Summers’ post. Kiera shared that the blog calendar says his post was scheduled for January 5, 2022, but that it wasn’t submitted.
- ACTION: Rosie to let the group know of any update on this post.
- Joint section meeting with SAA Performing Arts Section (Melissa)
- Melissa met with one of the PAS co-chairs and shared her meeting notes with the group. She said it was a very laid back discussion consisting of brainstorming ideas. It is possible that the next discussion will be more dynamic and fruitful with Susan and the other PAS co-chair present.
- ACTION: All WAS Steering Committee members will read over the notes.
- Melissa identified the next steps in planning the joint section meeting:
- Get ourselves on the calendar. Melissa will identify dates/times that are available and coordinate with the group to see what works for us. Melissa affirmed that ideally we all will be present. Additionally, a date on the calendar will be helpful in secure presenters. All section meetings will be held virtually in July, prior to the actual conference dates.
- A second joint chair/co-chair meeting to continue preliminary planning.
- Brainstorming who we could ask to participate as presenters.
- Finally, a larger call for anyone interested in presenting.
- Regarding presenters - Melissa shared that she (a Reference Librarian in the Music Division at the Library of Congress) and her colleague Libby Smigel (Dance Curator at the Library of Congress) could prepare a presentation with an emphasis on how two separate sections in LoC come together.
- The group agreed that this would be a very interesting presentation.
- Amanda raised the idea of a joint-section coffee chat format. Melissa loved the concept of joint coffee chats, but indicated that we are already doing a lot of coffee chats. Amanda agreed, and suggested that it could be a good idea for next year.
- The group agreed with this idea, and Susan noted that it is good to begin to gather ideas of things to do for next year - coffee chats, blog posts, etc. that we can’t fit in right now due to bandwidth.
- Melissa acknowledged how the variety across sections is really stimulating and we should lean into it.
- Amanda’s book that she is reviewing has a lot of contact information for the authors who contributed essays. She asked if she should reach out to them. Susan raised a concern about potential conflict of interest, or perception of such. The group agreed that it would be better not to reach out.
- Coffee chat idea (Ryder via email)
- SUCHO project to archive Ukrainian cultural heritage sites. The instructions for launching Browsertrix are quite good and it could be an interesting coffee chat with Quinn Dombrowski or other members of the team who set up the project so quickly. I'm also interested in their collection policy, since to me, heritage websites and digital libraries are probably much safer/preserved through IA already, etc. than social media and documenting real and fake news but there are good reasons not to do that.
- Susan heard Quinn speak for something with the Internet Archive. She suggested that Rosie tweet about it.
- Kiera asked how the group felt about this as a coffee chat topic? Or, perhaps some other format?
- Susan raised capacity concerns for Quinn. Melissa raised our own capacity concerns.
- Melissa suggested waiting a bit so we all have time to focus on what we have going on presently (3/29 coffee chat, blog posts, section meeting planning, etc.). The group agreed there is no sense of urgency to have this scheduled soon, but it is very interesting and worth looking into.
- ACTION: Ryder to reach out to Quinn - introduce himself and our section and to gauge interest in engaging with us in some public-facing capacity in late spring/early summer.
- Coffee chat on 3/29/22
- Susan shared that the current count for registrants is 88! Susan and Melissa have shared it widely.
- Susan reiterated that the Zoom link is a Canadian link.
- ACTION: All who can attend to register if they haven’t already.
- Amanda would like to share the announcement in a FB group that she belongs to. Melissa shared the announcement information with Amanda.
- Melissa asked if Dory Bower’s name and institution (Dory Bower, Government Publishing Office) have been corrected in the Zoom description.
- Susan corrected the information.
- ACTION: Rosie to send up a follow up listserv message with Dori’s corrected information.
- Melissa expressed her desire to have two sets of questions ready for the coffee chat. 1) The questions that Melissa will start off with, 2) The back pocket questions in case the attendees are quiet.
- ACTION: Melissa will share the Google doc with the group by tomorrow (3/24/22).
- ACTION: The group will all add to and provide feedback on the document by end of day Monday 3/28/29.
- Tom Smyth (Susan)
- Susan proposed that we schedule Tom’s coffee chat for May 3 or May 10, sometime between 9-2 Eastern.
- After some discussion, Susan suggested May 10 (Tuesday). The group agreed.
- Susan confirmed with Melissa that any of his proposed topics are ok, and that the format should be a 10-15 min presentation and then discussion. The goal is that it is informal and generates some good chat.
- Melissa suggested he could do whatever he liked. Just one topic, or several with time in between to discuss.
- ACTION: Susan to schedule May 10 at 11am PACIFIC with Tom.
- Ian Milligan (Susan)
- Susan reminded the group that Ian is not available until June.She also reminded us that Ian has said that in addition to a coffee chat, his intern(s) could write a blog post.
- ACTION: Susan to let him know we are thinking of June.
- ACTION: We will discuss Ian more next time. Kiera to add this as an agenda item for the next meeting.
New Business
None.
Meeting adjourned at 4:08pm PACIFIC / 7:08pm EASTERN.
Summary of action items:
- Rosie to make sure that Dory’s information is correct in Twitter posts. (Dory Bower, Government Publishing Office)
- Kiera to have the coffee chat summary written and sent to Rosie by Friday, April 1st.
- Rosie to let the group know of any update on Ed Summers’ blog post
- All WAS Steering Committee members will read over the notes from the meeting with the PAS co-chair about our joint section meeting.
- Ryder to reach out to Quinn - introduce himself and our section and to gauge interest in engaging with us in some public-facing capacity in late spring/early summer.
- All who can attend the 3/29 coffee chat to register if they haven’t already.
- Rosie to send up a follow up listserv message with Dorys corrected information.
- Melissa will share the 3/29 coffee chat questions document with the group by tomorrow (3/24/22).
- Susan to schedule Tom Smyth coffee chat for May 10 at 11am PACIFIC.
- Susan to let Ian Milligan know that we are thinking of June for his coffee chat.
- Kiera to add Ian Milligan’s coffee chat as an agenda item for the next meeting.
- Kiera to add goal check-in as an agenda item for the next meeting.
