August - October 2018 (Q1)
The ERS Steering Committee did not meet in the first quarter of the 2018-2019 term.
November 2018 - January 2019 (Q2)
The Electronic Records Steering Committee (ERS SC) began meeting on a monthly basis in December 2018.
December 2018
- Brainstormed potential projects to tackle during the remainder of the 2018-2019 term. Possibilities included:
- Collaborations with Digital POWRR, SNAP, or bloggERS
- Improving outreach and communication to members through various means
- Highlighting/compiling resources and workflows in a central location
- Facilitating a digital archives reading group
- Discussed possible collaborations with other sections for the 2019 Annual Meeting
- Chose to work with the Acquisitions & Appraisal (A&A) section.
- Discussed ERS SC vacancy
- Based on low participation in previous election, opted not to hold a special election to fill vacancy.
January 2019
- Continued discussion of 2018-2019 project, a resource documentation project
- Discussed how to share this idea with membership, survey mechanism to gather responses, how we might want to map resources to existing frameworks (e.g. OAIS, Digital Processing Framework, level/stage of digital archives/preservation program)
- Continued discussion of Annual Meeting plan with Acquisitions & Appraisal (A&A) Section
- Created document to brainstorm possible discussion/topic ideas
- Discussed timeline for collaboration/meetings with A&A Section leadership
February - April 2019 (Q3)
February 2019
- Met with Acquisitions & Appraisal (A&A) Section leadership re: Annual Meeting plans
- Decided to use full two-hour timeslot
- Members of A&A will add additional ideas for meeting to shared brainstorm document
- Discussed possibility of devoting time to a case study presentation, discussion of email appraisal, breakout discussion groups
- Delegated administrative work amongst ERS SC and A&A leaders
- Postponed discussion of digital archives reading group
- Continued planning for digital archives resource survey
- Discussed existence of a small special projects budget that ERS has available
March 2019
- Appointed ERS Secretary
- Secretary will summarize backlog of meeting minutes to share with the public on ERS microsite
- Discussed administrative work required to update ERS microsite and delegated work to ERS SC members
- Continued Section Meeting planning
- Would like to encourage SAA members who have not previously participated in section meeting/SAA Annual to participate on panels
- Decided on the following topics:
- Advocating for Appraisal
- Appraisal tools (tool review)
- Case Study
- Discussion of group appraisal
- Breakout sessions that align with the above presentations/panels
- Checked in about digital archives resource survey
- ERS SC members continue to share survey link on listservs and personal social media accounts until survey closes
- Will revisit how we want to share results of this survey in a future meeting
- Discussed possibility of working with an SAA intern
- ERS SC can work with an intern for the remainder of the 2018-2019 term and/or the upcoming 2019/2020 term
- Decided to put out a call for an intern to work on sharing results of resource survey
April 2019
- Internship request update
- Intern will work with us in the 2019/2020 term
- Discussed plans to work with intern to determine best way to share resource survey results in a meaningful way
- Discussed resource survey responses
- Next steps for this project include putting together a list of desired outcomes/how to share; drafting taxonomy to code the resources in a useful way
- Continued Section Meeting planning
- Discussed two collaboratively-organized sessions: Advocating for Appraisal & Appraisal Tools
- ERS SC members will sign up to participate
- Agreed to open up this invitation to ERS membership if slots are not filled
- Discussed case study presentation and group appraisal panel
- Need to confirm that we have participants for case study presentation
- Need participants for panel and a moderator for group appraisal panel
- Will try to finalize our own participation and other speakers by the end of April
- Secretary update
- Reviewed administrative work that needs to get done in order to share a high-level summary of meeting minutes with membership
- Secretary will:
- Establish a quarterly meeting minutes posting schedule
- Post August 2018-April 2019 backlog of minutes on ERS microsite
