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The archival community has not traditionally used the term 'collection' to label the aggregates of material they typically describe. Archivists make the distinction between an archival fonds, where the items are of known provenance and their arrangement r |
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[Collection1] A body of archival material formed by or around a person, family group, corporate body, or subject either from a common source as a natural product of activity or function, or gathered purposefully and artificially without regard to original |
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Written collection development policies are advocated as a way to ensure that collections have coherent and well-defined focus, while cooperative collecting practices are seen as a way to ensure that related materials are not scattered among far-flung rep |
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Cellulose acetate is the generic term used to describe a variety of acetylated cellulose polymers, including cellulose diacetate, cellulose triacetate and the mixed esters of cellulose acetate propionate and cellulose acetate butyrate. |
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Most books on vertical filing systems advocated centralized filing departments that handled all of the firm's files. They saw filing as a function activity, like accounting or sales, that would benefit from specialization and systematization. Moreover, |
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One correspondent believes [the term] derives from the Chadless keypunch (named for its inventor), which cut little U-shaped tabs in the card to make a hole when the tab folded back, rather than punching out a circle/rectangle; it was clear that if the Ch |
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Custody, both the legal and physical ownership of records, has long been recognized as a fundamental principle of archival management. . . . Hilary Jenkinson based the sanctity of evidence on the ability to prove continuous custody. T. R. Schellenberg, w |
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Carbon paper soon replaced the letter press for making routine file copies, while various sorts of duplicators provided, for the first time, rapid and inexpensive methods of mass reproduction. |
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Ptolemy systematized cartography by insisting that maps be drawn to scale and that they be oriented to the north. He was the first to offer a projection by which a spherical earth could be rendered on a flat surface. |
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Cash books were kept by businesses in which it was important to know the amount of money on hand at any given time or in partnerships in which it was necessary to keep a record of the total assets of the firm. |
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The process of archival cataloging consists predominantly of interpreting, extrapolating, or extracting information from the material and its context. . . . By contrast, a bibliographic approach is characterized by item oriented cataloging to provide a de |
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The idea of business process re-engineering was invented in 1990 by two Americans, James Champy and Michael Hammer, and it was pioneered in practice by a number of US firms. The redesign process seeks to determine how information flows through a business |
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Business records are hearsay. 'Hearsay' is normally inadmissible in evidence, but records which meet the definition of business records are admissible notwithstanding that they are hearsay. . . . From a judicial standpoint, a record or data compilation mu |
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Records of regularly conducted activity. A memorandum, report, record, or data compilation, in any form, of acts, events, conditions, opinions, or diagnoses, made at or near the time by, or from information transmitted by, a person with knowledge, if kept |
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It was assumed that historians were the main users and that they were best served by chronological and subject arrangements. Historians themselves thought so. The descriptive practice of calendaring responded to this felt need among historians and was a |
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[Calendered paper is] given a smooth surface by rolling, when newly-made, between smooth cylinders under pressure. Paper which receives a minimum of calendering emerges as an antique. With more calendering it acquires a machine finish, then an English fin |
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[Broadsides] provide information, commentary, proclamation, or other announcement or advertisement. Primarily posted but also distributed by hand. They are usually less pictorial than posters and have more extensive text than signs. |
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Browsing is dynamic, interactive and iterative. . . . Browsing is an iterative process. Repeating the process refines your focus while broadening your knowledge. Accessing relevant information and interrelated ideas and concepts supports a fundamental c |
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The most pervasive characteristic of bureaucracy is the existence of a system of control based on rational rules, that is, rules meant to design and regulate the entire organization on the basis of technical knowledge and with the aim of achieving maximum |
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The classic mono-hierarchical theory of bureaucracy elucidated by Max Weber, in which each subordinate unit is responsible to one superior unit, has long been a thing of the past. Parallel structures, task forces and project teams, joined across organiza |
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The methodology for designing and implementing recordkeeping systems . . . helps organisations (i) identify what records they should make and keep to satisfy their business needs, accountability requirements and community expectations; (ii) develop and im |
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As to authorship, it may be worthwhile to restate that the author of the act is the person whose will produces the act. If this person is an abstract entity, like a university, its will coincides with the will of its representative(s) who act(s) in its na |
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Automatic data processing (ADP) [is] closely analogous to EDP [electronic data processing], since it is intended to distinguish computer data processing from data processing where significant human assistance or intervention is required. |
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An effective document retention policy, combined with a preservation approach triggered by the reasonable anticipation of litigation, would establish the principal source of discovery material, thus reducing the need to routinely access backup tapes or ha |
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