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Glossary Citation |
'Admissibility' can best be thought of as a concept consisting of two quite different aspects: disclosure to the trier of fact and express or implied permission to use as 'evidence.' If we think of admissibility as a question of disclosure or nondisclosur |
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Glossary Citation |
Since FOIA applies only to agency records, the mere fact that an item is a record does not automatically mean that it can be reached by a FOIA request. There has been an increasing amount of litigation over this issue of whether records are also agency re |
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Another aspect of 'agency records' is the concept of 'personal records'. In the leading case on this point, the court held that notes made by an agency employee could be his own and outside the FOIA concept of 'agency records' if they were made and kept |
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Glossary Citation |
A standard of sufficiently and properly recording actions and/or decisions. Derives from the legal requirement that agency heads 'make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, |
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Glossary Citation |
The head of each Federal agency shall make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and designed to furnish the information |
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Glossary Citation |
Administrative metadata comprises both technical and preservation metadata, and is generally used for internal management of digital resources. Administrative metadata may include information about rights and reproduction or other access requirements, sel |
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Glossary Citation |
The ability of records to leave behind evidence for such matters as the proper calculation of Easter and 'all things necessary for the celebration of festal days' were examples of the administrative usefulness of records, one of the traditional justificat |
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Glossary Citation |
Public access to Government information is in the best interests of a free society. However, classified material (relating to the national defense or conduct of foreign policy) or administratively controlled information (relating to individuals – subject |
cp_admin |
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Glossary Citation |
[acid-free paper] In principle, papers which contain no free acid and have a pH value of 7.0 or greater. In practice, papermakers consider a paper having a pH value of 6.0 or greater to be acid free. Such papers may be produced from cotton fibers, rags, e |
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Glossary Citation |
The process of acquiring records from any source by transfer, donation, or purchase, or the body of records so acquired. |
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Glossary Citation |
[act3] 1. As used by Congress, a bill that has been passed by one House and engrossed. – 2. As commonly used, a bill that has been passed by both Houses of Congress, enrolled, and either signed by the President or passed over his veto. |
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Glossary Citation |
[actions (judicial events)] Use generally for any proceedings in court brought by one or more persons against another or others, or by the state against a person or persons, to enforce a private right, redress or prevent a private wrong, or to punish a pu |
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Glossary Citation |
The addressee is the person to whom the document is directed within its intellectual form, and may or may not coincide with the person to whom the document is issued or delivered. For example, a letter of appointment of a professor is directed to the app |
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Glossary Citation |
Records produced within a short period after the event or activity occurs tend to be more readily acceptable as accurate than records produced long after the event or activity. However, a challenge to admissibility of a later-produced record can be overc |
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Glossary Citation |
Sometimes the historical accuracy of a documentary – its relationship to the historical evidence – may be in conflict with its commercial value as entertainment. . . . To rescue [a film about native life in Samoa] from financial disaster, the producers in |
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Glossary Citation |
Accuracy refers to the truthfulness of the content of the record and can only be established through content analysis. With administrative and legal records, it is usually inferred on the basis of the degree of the records' reliability and is only verifie |
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Glossary Citation |
Acids, and particularly the inorganic acids (because of their corrosiveness and low volatility), are harmful to paper and bookbinding materials. Their presence weakens the holding power of the individual links of the cellulose chains of paper, causing bri |
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Glossary Citation |
[Acid migration] may occur either when the two materials are in contact with each other, or by vapor transfer from one material to nearby materials not actually in contact with it. Boards, endpapers, and protective tissues, as well as the paper covers of |
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Glossary Citation |
Petitions, affidavits, letters, and other papers that support or oppose claims for damages, pensions, or other forms of relief for which a private bill has been introduced, or papers relating to public bills. |
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Glossary Citation |
Material issued with, and intended to be used with, the material being described. |
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Glossary Citation |
The principle that underlies the concept of accountability . . . is linked to the conveying and evaluation of information. . . . For ongoing bodies, accountability required the development and refinement of procedures for carrying out actions and documen |
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Glossary Citation |
Traditionally, archival thinking on the relationship between records and accountability has rested on a belief that the usual circumstances of records creation gives assurances of reliability and authenticity, and therefore of trustworthiness, a quality e |
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Glossary Citation |
Under statutes which require that instruments filed for record shall be recorded at length in a book kept for that purpose it has been held that no particular method of recording is necessary, and as long as the method adopted is sufficient to give the in |
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Glossary Citation |
[access] To intercept, instruct, communicate with, store data in, retrieve from or otherwise make use of any resources of a computer, network or data. |
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Glossary Citation |
Matters concerning the form of access to computerized records have been adjudicated. It has been held that an agency may require a person to inspect and copy hard copy printouts, and need not provide him with a computer diskette, and that copies of comput |
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