Rep(s) to ICA Section on Professional Archival Associations

International Council on Archives (ICA)
Section on Professional Archival Associations (SPA)

Group Web Page:

The Section on Professional Archival Associations of the International Council on Archives represents professional associations that are interested in the administration, preservation, and use of records and archives. SPA aims to strengthen and unite the archival profession globally and to help its member associations develop their organizations and increase their influence. It does this by publishing a biannual newsletter, by producing guidelines and advice to associations aimed at improving their services and enhancing their community profile, and by organizing and supporting seminars and conferences. It also supports an archival solidarity project that works to coordinate international foreign assistance projects.

II. Number and Length of Appointments

The Academy of Certified Archivists and SAA are represented jointly by a single individual appointed by the SAA Vice President1 (in consultation with the appropriate ACA leader[s]) for a four-year term that is renewable. To facilitate the possibility of the election of SAA’s representative to the Executive Committee of ICA SPA, the term of appointment runs through the ICA meeting of the final year of appointment.

Selection of the ACA/SAA representative to ICA SPA is based on the following criteria:

  • The individual must be a member in good standing of both the Academy of Certified Archivists and the Society of American Archivists.
  • To ensure that the representative has a broad understanding of archival issues in the United States, the individual must have served as a member of the ACA Board of Regents or the SAA Council.
  • The individual shall have demonstrated an interest in and understanding of international archival issues (e.g., competency models, standards development, preservation of at-risk archives).
  • The individual must be available and able to travel to up to two international meetings per year.
  • The individual must have demonstrated support (i.e., professional leave time) from his or her home institution.

III. Duties

A. Participate actively as a member of the ICA SPA Steering Committee.
B. Gain support for joint action on questions of interest to professional associations.
C. Recommend actions that SAA may endorse or pursue in the international arena.

IV. Reporting Procedures

The representative prepares an annual report to the Council in accordance with established procedures. Additionally, the representative provides a written report to the Council within 30 days of attending an ICA meeting.  All reporting requirements are the responsibility of the appointed representative, regardless of whether she/he is able to attend any meetings.

V. Meetings

The ACA/SAA representative generally attends both the ICA Annual General Meeting (in the fall) and the ICA Section on Professional Associations Meeting (in the spring). In addition, the representative may attend the quadrennial ICA Congress. SAA funds attendance at ICA meetings as the annual budget permits.

VI. Related SAA Bodies

A.  SAA Sections and Roundtables as appropriate
B. Standards Committee

VI. Group Contact Information

International Council on Archives - Conseil international des Archives
60, rue des Francs-Bourgeois
75003 Paris, France
Phone: + 33 (0)1 40 27 63 06
Fax: + 33 (0)1 42 72 20 65

Approved by the Council: May 2003
Revised: August 2013

1 As long as this representation remains a joint effort between ACA and SAA, the Vice President’s appointment is made in consultation with the ACA leader who makes ACA’s appointments.