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Section III. Executive Committee

A. Composition

  1. The Executive Committee is composed of the president, vice president, treasurer, and one third-year Council member who is elected annually by the nine Council members for a term of one year.1
  2. Executive Committee members also serve on the SAA Foundation Board of Directors.2

B. Duties3

  1. Act for the Council in conducting the affairs of the Society between meetings of the Council. The president will chair the Committee and convene its sessions.
  2. Approve the selection of the auditor and investment consultant(s).4
  3. Conduct an annual performance review of the executive director according to procedures mutually agreed to by the Executive Committee and the executive director.
  4. Review and approve briefing papers, prepared by the proposer(s) and/or by the executive director in accordance with Council guidelines, which will be presented with motions for constitutional and/or bylaws amendments at the Annual Business Meeting or at a special meeting called by the Council.5
  5. Determine the annual level of compensation for the SAA staff within the policy guidelines established by the Council.
  6. Review and respond to appeals made in response to actions related to Code of Conduct violations.6

Approved by the Council: June 1991
Revised: May 2011, January 2012, July 2013, July 2014

1 The source for Section III.A.1 is the Bylaws of the Society of American Archivists, Bylaw 4.

2 The source for Section III.A.2 is the Bylaws of the Society of American Archivists Foundation, Article V, Section 5.2.1.

3 Unless otherwise noted, the source for Section III.B is the Bylaws of the Society of American Archivists, Bylaw 4.

4 Regarding investments, the Executive Committee acts in conjunction with the Finance Committee as specified in that Committee’s charge.

5 The language in Section III.B.1.d mirrors Bylaws of the Society of American Archivists, Bylaw 11, which originated as a proposed bylaw amendment adopted by Council at the May 24-26, 2011 meeting and approved by the membership at the August 2011 Annual Business Meeting.

6 SAA's Code of Conduct was adopted by the Council in an online vote in July 2014. A review cycle concurrent with that of SAA's Equal Opportunity/Non-Discrimination Policy was put in place, as well as a process for addressing violations.

Updated: 2018-01-31

Governance Manual