Sponsorship Opportunities

Premiere Sponsorship Opportunities

At the 2023 Expo, you’ll share your message with more than 2,000 archives, records, and information management professionals from around the world. Sponsorship provides an opportunity to enhance your exposure and take your commitment to the next level!

 Strategic PartnerSustaining PartnerSupporting Partner
Benefits(Max 2 sponsors)(Max 3 sponsors) 
Exhibit Space2 free 8x10 exhibit booths with priority placement in Expo Hall (in-person)1 free 8x10 exhibit booth with priority placement in Expo Hall (in-person)1 free 8x10 exhibit booth with priority placement in Expo Hall (in-person)
Discount on additional booths 10% 10% 10%
Plenary Session Sponsor with 60-second pre-recorded commercial--
Your company name/logo on all conference email marketing. ✔ - -
One User Group Meeting 
(in-person or virtual) 
 ✔ - -
Social Media Promotion
(one Twitter and one Facebook post on SAA channels.)
 - -
One Mini-Theater Presentation (25 min, in-person or virtual) -
Session Sponsor with company name/logo on introductory slideFiveThree-
Logo displayed on the conference website with link to your home page 
Premier Listing
✔ ✔ 
Access to the attendee roster (names and email addresses) for one-time use before and one-time use after the conference.
Email messages to all SAA members (Approx 6000 people), sent from SAA headquarters between August 2023 and March 2024FourTwoOne
Advertising on the conference website20% discount20% discount 
Conference Registrations FourTwoTwo 
10% discount on additional conference registrations✔  ✔ ✔


Additional Sponsorship Opportunities

We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Registration Desk and Lanyards $20,000 - including banner ad on all registration communications, name/logo on the main registration web page, and on the conference platform.
NEW in 2023! Name badge check-in station with your logo on all name badge stock$15,000
Sponsorship of virtual registrations for precariously employed archives workers.Up to 100 SAA members: $20,000
Up to 50 SAA members: $10,000
Up to 20 SAA members: $5,000
Up to 10 SAA members: $2,500
SAA Awards Program (including banner ad on web page with link to your site + all email marketing)$10,000
Conference Tote Bag with one insert.$15,000
Conference Tote Bag Insert.$1,000 per insert.
Closed captioning of all education sessions.$12,000
Virtual Platform $8,500; two sponsors at this level.
Virtual Platform Wellness / Yoga Breaks$5,000
Face Masks$5,000
Touchless Sanitary Key $5,000
Hand Sanitizer$5,000
Conference pen provided to each attendee$5,000
Hotel Opportunities
Conference Hotel WiFi with logo on login screen$12,000
Hotel Key Cards$10,000
Hotel Key Card Sleeve$5,000
Hotel Floor Clings & Column Wraps$6,000; includes production
Hotel Digital Signage - Dark Channel (On TV in hotel sleeping room when they check-in)$4,000 
Events + Receptions
New Member/First-Timer Reception$5,500; with optional table with your handouts
Mentoring Program Meet-and-Greet $5,500; with optional table with your handouts
SAA Foundation Reception$10,500; with optional table with your handouts
Exhibit Hall Special Events
Opening Reception with One Mini-Theater Presentation$20,000
Coffee Break with One Mini-Theater Presentation $15,000
Lunch with One Mini-Theater Presentation $20,000
Closing Break with One Mini-Theater Presentation $15,000
Engagement Outside of Your Booth
60-to-90 minute Meeting Space$5,500
Social Media Promotion for Exhibitors (One Twitter and one Facebook post promoting your presence at SAA 2023.)$2,000 first post, $1,200 for additional posts. Limit 5 posts.
All-member email messages sent from SAA Headquarters$1,500/email message. Limit 3 emails.
Mini-Theater: Have your company emblazoned as the official theater name in the program, schedule, and signage at entrance of Expo Hall!  $4,000; One-mini Theater presentation included.
25-minute pre-recorded presentation to be aired during Virtual Mini-Theater time slots. (Submit your pre-recorded presentation to share your message with attendees!)$1,250
25-minute In-Person Mini-Theater Presentation in Expo Hall during unopposed time block. $1,250
30-second pre-recorded commercial ad at the start of a virtual session of your choosing. (Excluding plenaries)$1,250
Individual session sponsorship (Excluding plenaries)

$650 for one session
$1,200 for two sessions
$1,800 for three sessions

CoSA and SAA thank the following Conference Sponsors for their support!

Strategic Partner

Sustaining Partner

SAA Code of Conduct

We value and respect our diverse guests, volunteers, service providers, and staff members. We expect all of our attendees to do the same. Read the SAA Code of Conduct.

Download the Conference App

Get our official event app,
For Blackberry or Windows Phone, Click here
For feature details, visit Whova