Exhibitor Opportunities

Why Exhibit at the 2023 ARCHIVES Expo?

Over 850 SAA members attended the 2022 Annual Meeting in-person and over 900 members were able to attend virtually. With a hybrid conference you will have access to your target audience among thousands of archives, records, and information management professionals representing government, universities, libraries, corporations, religious institutions, museums, and more—online and in-person!

At the Expo, you will:  

  • Redevelop relationships with archives, records, and information professionals from the US and around the world;

  • Reconnect with current customers and SAA Members;

  • Discover what archives, records, and information management professionals have to say about your products – and what their future product needs are as they return to their institution and offices;

  • Increase your knowledge and understanding of the archives, records, and information professions;

  • Enjoy 11 hours of conveniently scheduled exhibit time, of which 5.25 full hours is unopposed by education programming;

  • Sell your products online and on the show floor.

You’ll have lots of opportunities to reconnect with current and prospective customers! 


Attendees will be drawn to the Hall for the Grand Opening Happy Hour on Thursday evening and three events on Friday: a Morning Coffee Break, the All-Attendee Lunch, and the hour-long Closing Break. Each exhibit booth also qualifies for two complimentary full conference registrations, so that your representatives have a chance to interact with attendees throughout the meeting—virtually and in-person!  

And don’t forget to add a
Expo Hall Mini-Theater Presentation!

Your Mini-Theater Presentation provides you with the opportunity to increase your exposure and share your message outside of your booth! Exhibitors and sponsors may reserve 25 minutes during unopposed Expo Hall events, when most attendees are in the Hall. This is your time to educate attendees and promote your products/services. A microphone, LCD projector, and screen will be available to support your in-person presentation.

Mini-Theater presentations appear in the schedule so that attendees may add to their personal schedules. See sponsor prospectus for pricing.

Exhibitors receive:

  • Two free full conference registrations with each 8' x 10' booth (a $1,200 value!). Your representatives will be able to interact outside of your booth with conference attendees at education sessions and networking events throughout the meeting.

  • Your company listing and profile on the conference website—as soon as your reservation is complete!—with a link to your website and full contact information.

  • One-time use of the pre-registrants list, with contact information (a $400 value).

  • One fully piped and draped exhibit space (8-foot back wall drape and 3-foot side rail drape), one skirted 6-foot table, two side chairs, one wastebasket, and a 7” x 44” identification sign.


(Per 8’ X 10’ Booth)

Reserve by May 31, 2023 $1,900 / Corner Prime $2,100

Reserve on or after May 31, 2023 $2,200 / Corner Prime $2,400


VIRTUAL BOOTH RATES (Whova will be the 2023 Conference Platform)

Reserve before May 31, 2023: $1,900

Reserve on or after May 31, 2023: $2,200





Thursday, July 27, 2023


8:00am - 4:30pm


Thursday, July 27, 2023


5:00pm - 7:00pm

Friday, July 28, 2023

9:30am - 6:30pm


Friday, July 28, 2023


6:30pm - 10:00pm


Friday, July 28, 2023




All exhibitors must submit an outbound Material Handling Agreement to the Exhibitor Service Desk.


Friday, July 28, 2023




Friday, July 28, 2023




Shipments not picked up by the exhibitor’s carrier and/or remaining on the exhibit floor will be re-routed at this time.

 (Exhibit hours subject to change at the discretion of SAA.)

Reserve your booth online at https://archives2023.expofp.com/ 
isit the virtual floor plan to see available booth(s).  Click on the desired booth and you will be taken to a reservation page to check out.

Questions? Contact Carlos R. Salgado via email at csalgado@archivists.org or 312-606-0722 ext. 215.

CoSA and SAA thank the following Conference Sponsors for their support!

Strategic Partner

Sustaining Partner

SAA Code of Conduct

We value and respect our diverse guests, volunteers, service providers, and staff members. We expect all of our attendees to do the same. Read the SAA Code of Conduct.

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For feature details, visit Whova