2020 MDOS Annual Meeting

Meeting Date(s): 
July 27, 2020 - 12:00pm - 1:15pm

2020 Metadata and Digital Object Section Annual Meeting

Society of American Archivists Annual Meeting
Monday, July 27, 2020, 12 PM CT
Virtual via Zoom Webinar



All interested participants will need to register for the meeting to keep the Zoom information secure. Please register using the link below.

Register Now!



12:00 PM CT | Welcome and Announcements

Carolyn Runyon

12:10 PM CT | Introduction to Presenters

Elizabeth Wilkinson

12:15 PM CT | Capturing Metadata for Description of Born Digital Collections: A Simple Tool

Presented by Lara Friedman-Shedlov, University of Minnesota

How can we more efficiently and effectively describe born digital collections? At my repository, we've been grappling with the challenge of figuring out how granular our online description can or should be, and how best to produce it given available resources. We've created a simple tool that has helped us efficiently generate some finding aid-ready metadata.

12:25 PM CT | Digitizing the Cleveland Play House Production Photographs: Using Performance Past to Inspire Future Workflows

Presented by Eleanor Blackman, Stephanie Becker, and Anne Kumer, Case Western Reserve University

The presenters will provide an overview of how they used a digitized collection backlog to establish ingest procedures for their newly migrated digital repository while simultaneously completing an 8 year effort to make the Production Photographs of the Cleveland Play House Archive available online. Acquisition and digitization of the photographs started in 2012, but was put on hold due to resource constraints in 2016. Joining together resources from the Special Collections, Metadata & Acquisitions, and Digital Scholarship teams, the presenters were able to address the backlog and design a framework for sharing future digital collections in an open access environment.

12:35 PM CT | Basic Finding Aid Clean-Up Using OpenRefine

Presented by Bailey Hoffner, University of Oklahoma

In this session, we’ll explore some accessible and basic functionality within OpenRefine – an open source tool for cleaning up messy data – that allows archivists to take control of their finding aids and move more easily into a structured data environment. This is a great tool for anyone working to move legacy finding aids from a variety of formats (pdf, word doc, spreadsheet, access database, etc.) into a more structured spreadsheet format, significantly speeding up the process of moving into EAD. We’ll look specifically at moving from a pdf, but the functions can be applied much more broadly.

12:45 PM CT | Building Bridges and Simplicity: Creating an Easy-to-Use App for EAD Export, Cleanup, and Display

Presented by Corey Schmidt, University of Georgia

This presentation talks about the process, challenges, and successes of combining the functionalities of ArchivesSpace, EAD cleanup, and publication of finding aids with XTF all in one little application. This easy-to-use, simple-setup, standalone app helps lower the technical barriers for users and demonstrates the potential when systems work together. The app derived from the migration to ArchivesSpace at the Hargrett and Russell Libraries at the University of Georgia and the need to batch export records from ArchivesSpace, clean up the XML files for public display, and upload them to the finding aid website.

12:55 PM CT | Presentation Question and Answers

Moderated by Jessica Serrao

1:10 PM CT | Closing Remarks

Carolyn Runyon

Call for Presentations

The call for presentations is now closed.

Due to the uncertainty regarding the COVID-19 pandemic in the United States, we have opted to change the format of our section meeting and extend the deadline for proposals to Sunday, June 7, 2020. We are looking for presenters to deliver 20-minute presentations on a variety of topics related to archival description, metadata, and digital object curation.

Please submit your proposals using the Google Form available from the link provided below by Sunday, June 7, 2020.


We welcome presenters with a variety of experiences and perspectives. If you have any questions, please email Elizabeth Wilkinson (ewilkinson@virginia.edu).