Attendees:
Melissa Wertheimer (Chair)
Kiera Sullivan (Secretary)
Rosemary Grant (Marketing and Communications Manager)
Amanda Greenwood (Student Member)
Susan Paterson (Vice-Chair)
Rosemary Grant (Marketing and Communications Manager)
Ryder Kouba (Education Coordinator)
Absent: None
Agenda items:
News/Questions/Announcements
- Amanda has an article in the next issue of The American Archivist. She recently submitted her book review on “The Past Web.” She also has been accepted to give a talk for RBMS.
- Melissa will be presenting with Tom Smyth in an IIPC session at the end of May. The topic that Tom proposed is rapid response web archiving. Melissa will talk about the appraisal rubric that she created for COVID-19 web archiving. Hopefully this will also lead to work on a case study she wants to do.
- Kiera has been designated as one of two individuals who will be working on the San Diego County Archives web archiving. She shared how she came to this committee with no web archiving experience, and the committee involvement has helped her become much more confident on this topic.
- Melissa suggested this would be a good story for trying to get nominations for our Steering Committee.
- Melissa also suggested posting on our listserv about county government or local government web archiving.
Old/Continuing Business
- Tom Smyth update (Susan). Susan will be talking to Tom on Tuesday 4/26/22 at 10am Pacific. She would like us all to think about questions and moderation of the discussion.
- Melissa said an abstract from him would help us come up with questions ahead of time, and that we can use the 1-2 sentences for listserv announcement. ACTION: Susan will get the abstract from Tom and then we can work on the questions via Google Drive or email.
- Rosie asked Susan to do a zoom link with registration option, and said that she’ll start sharing info as soon as that link is available. Melissa will share on IIPC list and LOC channels.
- Rosie asked if Susan got emails for the people who registered last time. Susan said it is an option, but she didn’t choose it last time. Susan can look to see if she has access to that info. Rosie suggested we can send them a note alerting them to our next one, in case they are interested.
- ACTION: Susan will get the registration link to Rosie on Tuesday 4/26/22.
- Joint Section Meeting update (Melissa). Melissa met with the co-chairs of the PAS on 4/8/22. Our virtual section meeting is Thursday, 8/11/22 at 2pm EASTERN. Cecily will draft the call for proposals and we will all have time to review it.
- They’ve been contacted by someone who wants to present, but Cecily had to turn them down because we are doing it jointly.
- Presenters have about 10 mins each.
- One slot is already filled - Melissa and her colleague.
- Melissa will forward info from SAA staff as she receives it.
- Blog and Social Media updates (Rosie)
- Rosie indicated that we have been very active on social media in the last month. In particular, we have had a lot of retweets from the Doc Now folks and mentions of our video from our last coffee chat.
- Rosie shared that we do not have anything coming up for the blog.
- Melissa shared that she is working on a blog post. Rosie suggested having it to her by next Wednesday. ACTION: Melissa to send Rosie the blog post by 5/4/22.
- Amanda raised the idea of a weekly round up of interesting news and tidbits. The group agreed that this would be nice to do. When Amanda asked if any other groups were doing this sort of thing, Rosie replied that other monthly round ups are very broad. Rosie suggested that we include some of our twitter activity.
- Amanda suggested a Google doc that we can all throw ideas into when we come across them. Rosie liked that idea and said she’d start a Google doc and share it with us all. Ryder suggested a link and a blurb about why it is interesting. Group agreed this is a great idea. ACTION: Rosie to create and share the Weekly Round Up Ideas Google doc.
Goals check-in (Kiera)
- Melissa noted that we have met and in some ways exceeded our goals for this year. Those goals are:
- Make the listserv more active (goal met),
- Make the blog more active (goal met),
- Make the Twitter account more active (goal met),
- Host more coffee chats (goal met),
- Additionally, we have worked with other sections which are subject matter instead of format based.
- Melissa asked if any of the group had personal goals that Steering Committee support could help accomplish?
- Rosie shared that her goals were kind of aggressive. Some months she hasn’t met them, but a lot of good content has come out this year.
- Ryder shared that his goals with coffee chat reach out have been going really well (and shouted out Susan and Melissa for their help).
- Kiera thanked everyone for their help with everything this term!
- This led into a conversation about who is rotating off the committee this year. Amanda asked about how that works. Melissa explained how the positions are staggered for rotating off. Kiera mentioned that we can decide if we want the Communications and the Student positions to become 2 year instead of 1 year terms. The beginning of next term is the close of SAA AGM. Susan noted that anyone rotating off can go for another position on the same committee.
- Melissa commented that being on a committee has helped make the cost of participating in SAA more worth it. It also helps with work you may be doing with other organizations (example, IIPC, which is mostly Europe).
Outstanding action items? (Kiera)
- Kiera shared that an overview of past minutes and action items indicates that we do not have any outstanding or incomplete action items. She invited anyone who has something outstanding to share it with the group now.
- Susan mentioned Ian Milligan’s upcoming coffee chat. He wis confirmed for 6/21.The run sheet (see New Business item 1) will help with facilitating that.
New Business
- Melissa suggested that we create a run sheet that we can refer to every time we have a coffee chat/similar event. The group agreed this would be a great document to create.
- Melissa asked what a healthy deadline would be for us all to add to a run sheet. It would include what we each did for the last coffee chat. ACTION: Kiera to create and share the Coffee Chat Run Sheet Google doc. ACTION: All to add to it in the next 2 weeks (due May 8).
- Susan suggested a run sheet for the positions that are going to be turning over. This will be something we will do as we close out the term! ACTION: Kiera to keep this in mind for a future agenda item.
Meeting adjourned at 3:59pm PACIFIC / 6:59pm EASTERN.
Summary of action items:
- ACTION: Susan will get the abstract from Tom and then we can work on the questions via Google Drive or email.
- ACTION: Susan will get the registration link to Rosie on Tuesday 4/26/22.
- ACTION: Melissa to send Rosie the blog post by 5/4/22.
- ACTION: Rosie to create and share the Weekly Round Up Ideas Google doc.
- ACTION: Kiera to create and share the Coffee Chat Run Sheet Google doc.
- ACTION: All to add to it in the next 2 weeks (due May 8).
- ACTION: Kiera to add positions information sheets as a future agenda item.
