Proposed Level 1 Guidelines for Standardized Holdings Counts and Measures

The SAA-ACRL/RBMS Joint Task Force on the Development of Standardized Holdings Counts and Measures for Archival Repositories and Special Collections Libraries is pleased to invite comments on its proposed “Level 1 Count” for quantifying and sharing information about the holdings of archival repositories and special collections libraries.  

Comments are due on or before Friday 3 March 2017. Please direct comments to the Task Force co-chairs:

Martha O’Hara Conway, moconway@umich.edu (for RBMS)
Emily R. Novak Gustainis, emily_gustainis@hms.harvard.edu (for SAA)

This release is comprised of four documents, available as a single pdf by clicking here:

1. Guidelines for Standardized Holdings Counts and Measures for Archival Repositories and Special Collections Libraries
Overview, approach, and articulation of the "basic" or Level 1 Count
Download only this section as a pdf.

2. Reporting Requirements (Level 1) 

Chart outlining reporting requirements by category/type of material
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3. Categories/Types of Collection Material
Defines the eight categories or types of collection material to be quantified.

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4. Examples and Explanations
Thirty-six examples, nineteen with explanations, illustrating how a repository holding collection material would categorize its description of it for purposes of preparing a Level 1 holdings count.
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Download all four pdfs as a single file.