JTF-HCM Guidelines 2018: Conducting the Counts and Measures

CONDUCTING THE COUNTS AND MEASURES
Below are listed basic considerations and general instructions for conducting the recommended and optional counts and measures for Intellectual Units Held, Physical Space Occupied, and Digital Space Occupied. A corresponding table for each of the three counts and measures is provided in Appendix B.
 

 

Intellectual Units Held (Table 1)
Conducting a count of Intellectual Units Held requires taking into consideration the following three characteristics of the collection material: Type, Discoverability, and How Managed.


For the Recommended Counts
: Consider only collection material that is Discoverable. Then consider Type and How Managed.

 

1. Categorize “online descriptions” as representing one of the following types of collection material: 

  • Archival and Manuscript Material
  • Published Language Material
  • Cartographic Material
  • Computer Programs
  • Graphic/Visual Material
  • Moving Image Material
  • Notated Movement
  • Notated Music
  • Objects/Artifacts
  • Sound Recordings

2. Further characterize “online descriptions” according to how the collection material they represent is managed:

  • As Items
  • As Collections

For the Optional Counts: Consider only collection material that is not yet Discoverable. Then consider Type.

 

1. Categorize “not yet online” descriptions as representing one of the following types of collection material:  

  • Archival and Manuscript Material 
  • Published Language Material 
  • Cartographic Material 
  • Computer Programs 
  • Graphic/Visual Material 
  • Moving Image Material 
  • Notated Movement 
  • Notated Music 
  • Objects/Artifacts 
  • Sound Recordings

Physical Space Occupied (Table 2)
Conducting a measure of Physical Space Occupied requires taking into consideration the following two characteristics of the collection material: Type and Discoverability.
 

 

For the Recommended Measures: Consider Type only.

 

1. Categorize all collection material occupying physical space as one of the following: 

  • Archival and Manuscript Material 
  • Published Language Material 
  • Cartographic Material 
  • Computer Programs 
  • Graphic/Visual Material 
  • Moving Image Material 
  • Notated Movement 
  • Notated Music 
  • Objects/Artifacts 
  • Sound Recordings 
  • Other Collection Material 

For the Optional Measures: Consider Type and Discoverability.

 

1. Categorize collection material occupying physical space as one of the following:

  •  Archival and Manuscript Material
  • Published Language Material
  • Cartographic Material
  • Computer Programs
  • Graphic/Visual Material
  • Moving Image Material
  • Notated Movement
  • Notated Music
  • Objects/Artifacts
  • Sound Recordings
  • Other Collection Material 

2. Additionally, characterize collection material occupying physical space as one of the following:

  • Discoverable
  • Not Yet Discoverable
  • Discoverability Mixed/Unknown

 Digital Space Occupied (Table 3)
Conducting a measure of Digital Space Occupied requires taking into consideration the following three characteristics of the collection material: Type, Origination, and Discoverability.

 

For the Recommended Counts: Consider Origination and Discoverability only.

 

1. Categorize all files to be counted as one of the following:

  • Born Digital
  • Digitized
  • Digital of Mixed or Unknown Origin


2. Additionally, characterize all files to be counted as one of the following: 

  • Discoverable
  • Not Yet Discoverable
  • Discoverability Mixed/Unknown


For the Optional Counts: Consider Type, Origination, and Discoverability.

 

1. Categorize all files to be counted as representing one of the following types of collection material:

  • Archival and Manuscript Material
  • Published Language Material
  • Cartographic Material
  • Computer Programs
  • Graphic/Visual Material
  • Moving Image Material
  • Notated Movement
  • Notated Music
  • Objects/Artifacts
  • Sound Recordings
  • Other Collection Material 

2. Additionally, categorize all files to be counted as one of the following:

  • Born Digital
  • Digitized
  • Digital of Mixed or Unknown Origin 
     

3. Further, characterize all files to be counted as one of the following:

  • Discoverable
  • Not Yet Discoverable
  • Discoverability Mixed/Unknown

NEXT SECTION: Appendix A: Categories/Types of Material
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