PLASC Meeting Minutes 2019 May 21

Public Library Archives and Special Collections (PLASC)
Section of the Society of American Archivists

Meeting Minutes

Teleconference (WebEx)

May 21, 2019

In attendance: Lauren Algee, Patricia Delara, Suzanne Im, Heather Lanctot, Angela Stanley

Purpose of Meeting: 

1. Elections

• Candidate slate due to SAA on June 1, 2019

• Lauren will post 05/24/2019 to PLASC listserv; the deadline is May 31st for submitting a nomination

• Lauren encouraged posting to Georgia and California library association listservs as well

2. Twitter 

• PLASC Twitter is up @PubLibArchives; 106 followers to date

• Lauren has set up a tweet deck to scour for material that is public library archives related

• Lauren will trade off with Patricia on Twitter duty

• Twitter will be used as a feed for content for the newsletter

3. Newsletter

• Newsletter will be composed of PLASC-related activities, stories related to public library archives, resources of use to public library archives; will be created using a google template that will convert to PDF to send out to PLASC membership as an email attachment

• Deadline for when the first newsletter will go out: June 1, 2019

  • Content to include: announce Twitter account, elevator pitch, bookmark, election call, SAA annual meeting

• Angela suggested we could push out call for articles on each newsletter itself, microsite, and Twitter

• Patricia and Heather will hash out and include editorial process for newsletter in Communications document

  • Patricia to pull material into the template; Heather will be newsletter editor; 

4. Bookmark

• Angela has template set up but is still adding text; wants to have some of elevator speech design inform the color and typography of bookmark to have a consistent look

• Aims to have draft finished by end of this week

• When complete, the committee can plug the bookmark through social media channels, newsletter

5. Microsite update 

• Suzanne will add elevator pitch and bookmark to PLASC microsite 

6. PLASC Google Drive

• Lauren has moved coordinating documents over from her end

• Suzanne has moved meeting minutes over and updated the link to minutes on the microsite

• Angela reminded everyone to change owner to PubLibArchives for all files

7. Annual meeting call

• Extended to end of this week, 5/24/2019. Lauren has received one more submission since the extended call was sent out

• Lauren has received Twitter inquiries about the call regarding the possibility of remote video presentations. Lauren responded  that we would try to accommodate this type of submission

  • Mentioned the possibility of streaming presentations

• Angela proposed having a Plan B; Lauren thinks Plan B would be having a section meeting to share what has been done by the Steering Committee this year; maybe follow it with the few lightning talks that are submitted

  • Lauren had the idea to reach out to Steven Robertson from Creating Local Linkages on his program re public librarians and primary sources; she can “pad it out” with information re LOC initiatives with public libraries

  • Angela suggested having the two presenters present longer than the lightning talk length

  • Heather suggested twitter streaming for the session

    • Angela wondered whether wifi can be supported with a lot of people logged on a live stream

6. PLASC Intern

• Call for PLASC intern has posted along with the other calls for interns (deadline 05/15/2019). 

• Lauren has not heard any news from SAA regarding progress with recruitment.