Meeting Sessions and Posters Related to MDOR, SAA 2014

Metadata and Digital Object Roundtable list of 2014 SAA sessions related to metadata, digital objects and digitization

To view MDOR related content sessions and posters using SCHED, click here:


Wednesday, August 13, 2014

SAA Metadata and Digital Object Roundtable
5:15 PM – 7:15 PM
Location: Washington 3 [Exhibition Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: MDOR promotes discussion about access, management, and preservation of digital archival objects and their metadata. This year the MDOR membership selected our meeting format and themes. Come join us for two sets of terrific lightning talks on metadata enhancement and project and workflow management. See you there!


Thursday, August 14, 2014

Session 101 - Getting Things Done with Born-Digital Collections
10:00 AM – 11:00 AM
Location: Marriott Salon 2 [Lobby Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: Recently, we have seen a proliferation of resources enumerating the minimal steps necessary to establish an appropriate archival context and ensure long-term preservation of and access to born digital assets. These contributions have demystified the problem and inspired a number of archives to start or improve existing program. This panel assembles archivists from diverse institutions who will discuss the factors and issues they considered in implementing or extending their programs for handling born digital collections.
Brian Dietz, Digital Program Librarian, North Carolina State University Libraries
Gloria Gonzalez, Digital Archivist, University of California, Los Angeles
Jason Evans Groth, NCSU Libraries Fellow, North Carolina State University Libraries
Ashley Howdeshell, Associate Archivist, Loyola University Chicago
Dan Noonan, e-Records/Digital Resources Archivist, The Ohio State University
Lauren Sorensen, Digital Conversion Specialist, Library of Congress

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Session 109 - Ethics, Provenance, Metadata: Trust and Recordkeeping in the Cloud?
10:00 AM – 11:00 AM
Location: Virginia C [Lobby Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: In the digital environment, metadata accumulates over the life of records and data. How can we create, manage, and provide metadata sufficient for establishing authenticity, preservation, and access in the expanding universe of cloud computing? Who is responsible? This session explores the possibilities for formalizing and systematizing metadata capture—part of InterPARES Trust, an international, interdisciplinary research project studying trustworthiness of records and data in the cloud.
Corinne Rogers, Doctoral Student; Project Coordinator, InterPARES Trust, The University of British Columbia
Joseph Tennis, Assistant Professor, University of Washington
Ken Thibodeau, Senior Guest Scientist, Information Technology Laboratory, National Institute of Standards and Technology

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Forum - New Ways of Ensuring Public Access to Your Digital Archive
12:00 PM – 1:15 PM
Location: Virginia AB [Lobby Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: Preservica looks at the latest innovations that enable archives and libraries to actively preserve and provide public access to valuable digital content, collections, and records  – all from one system – bringing archives and collections to life and helping sustain long-term programs. (Sponsored by Silver Sponsor Preservica.)

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Session 206 - Show Me the Stuff: Integrating Digital Objects in Finding Aids
1:30 PM – 2:45 PM
Location: Washington 3 [Exhibition Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: The archives profession has seen two distinct communities of practice form around encoding and presenting finding aids and digitizing and creating metadata for the materials in the collections. Now archivists must meet the challenge of effectively relating finding aids to associated digital collections--sometimes collections held in disparate silos. The speakers present a variety of perspectives on this challenge.
Jodi Allison-Bunnell, Program Manager, Northwest Digital Archives, Orbis Cascade Alliance
Eleanor Dickson, Research Library Fellow, University Archives, Emory University
Worthy Martin, Co-Director, Institute for Advanced Technology in the Humanities, University of Virginia
Laura Starratt, Manuscript Archivist, Emory University
Adrian Turner, CDL Data Consultant, California Digital Library

Friday, August 15, 2014

Session 301 - Software Preservation Networks: A Model for Long-Term Access to Proprietary File Formats
9:15 AM – 10:15 AM
Location: Marriott Salon 2 [Lobby Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: The speakers propose a model for a Software Preservation Network and report on previous software preservation work and software collecting efforts. The model addresses several questions: What legal challenges and opportunities does a software preservation network face? How can archivists identify orphaned software? What types of metadata should describe software use requirements, and what are the parameters for the network's membership? This session also explores potential dialogues between cultural heritage repositories and the software industry.
Jessica Meyerson, Digital Archivist, Dolph Briscoe Center for American History, University of Texas
Carlos Ovalle, Information Technology Coordinator II, The University of Texas at Austin
Zach Vowell, Digital Archivist, California Polytechnic State University, San Luis Obispo

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Session 307 - Many Languages, One Archives: Creating Multilingual Finding Aids and Digital Collections
9:15 AM – 10:15 AM
Location: Virginia AB [Lobby Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: When archives in the U.S. collect materials written in multiple languages of origin, particularly collections with an international scope, how can we describe the materials so that they can be discovered by speakers of non-English languages? The panelists explore the need and desire for multilingual finding aids by discussing the challenges of projects that express archival descriptions in multiple languages using EAD, as well as the impact that such projects have on curators, donors, and researchers. Each institution participating will have a dual discussion, with a curator describing how the projects have influenced outreach, reference, and collecting and an archivist discussing the technical process of describing materials in multiple languages and alphabets.
John Nemmers, Descriptive & Technical Services Archivist, University of Florida
Lisa Nguyen, Curator, Asia Collections, Hoover Institution Archives, Stanford University
Liz Konzak Phillips, Assoociate Archivist for Proecessing, Hoover Institution Archives, Stanford University
Margarita Vargas-Betancourt, Caribbean Basin Librarian, University of Florida

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Session 505 - Negotiating Access: Breaking Down Intellectual Property Barriers to Digital Projects
2:45 PM – 3:45 PM
Location: Washington 2 [Exhibition Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: Archivists are leading an increasing number of digital projects and programs, which hold promises of access for larger and more diverse audiences. Yet intellectual property concerns have continuously hindered open, unmediated online access to digitized materials. The speakers discuss the development of feasible and flexible means to address intellectual property issues while upholding open-access objectives. Following short presentations, attendees participate in facilitated discussions on negotiations of intellectual property and archival access.
Heather Briston, Head, Public Services, University of California, Los Angeles
Laura Clark Brown, Manuscripts Digitization Archivist/Coordinator, Digitial SHC, University of North Carolina, Chapel Hill
Brandon Butler, Practitioner in Residence, American University Washington College of Law
Jasmine Jones, Project Manager, Los Angeles Aqueduct Digital Platform, University of California, Los Angeles

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Session 510 - Frameworks for the Discussion of Architectural Digital Data
2:45 PM – 3:45 PM
Location: Washington 6 [Exhibition Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: Architectural digital data, especially in the Computer-Aided-Design (CAD) format, raises curatorial, technological, and archival issues in terms of access and long-term preservation. In expectation of repositories receiving petabytes of architectural records, some frameworks are beginning to emerge from the diversity of voices in each ofthese realms. The discussion of preserving the complex data embodied in CAD files must mirror the dynamic nature of the data, requiring a cross-disciplinary approach that will foster collaboration among colleagues where experience and knowledge is openly shared.
Alex Ball, Research Officer, University of Bath
Aliza Leventhal, Bibliographic Database Designer, EBSCO
Kari Smith, Digital Archivist, Massachusetts Institute of Technology
Ines Zalduendo, Special Collections Archivist and Reference Librarian, Harvard University Graduate School of Design

Saturday, August 16, 2014

Session 601 - Born-Digital Content on Obsolete Physical Media: Challenges and Solutions

8:30 AM – 9:45 AM
Location: Marriott Salon 2 [Lobby Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: Many archives hold born-digital content on numerous types of obsolete media but lack the equipment or expertise to transfer content for processing, preservation, and access. Lightning talk speakers address a variety of issues and scenarios that include outsourcing to a computer history museum, a commercial service, or another archives; transferring from outmoded tapes and email systems; providing services within a consortium; engaging retro-computing aficionados and other communities; and good-enough in-house solutions.
Abby Adams, Digital Archivist, Hagley Museum and Library
Moryma Aydelott, Program Specialist, The Library of Congress
Ricky Erway, Senior Program Officer, OCLC Research
Lynda Schmitz Fuhrig, Electronic Records Archivist, Smithsonian Institution Archives
Ben Goldman, Digital Records Archivist, The Pennsylvania State University
Ted Hull, Archivist, National Archives at College Park
Matthew McKinley, Digital Project Specialist, University of California, Irvine
Margo Padilla, Strategic Programs Manager, Metropolitan New York Library Council (METRO)
Stephen Torrence, Vice President of Design, Museum of Computer Culture
Elise Warshavsky, Presbyterian Historical Society
Dorothy Waugh, Research Library Fellow, Emory University

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Session 602 - Metadata and Digital Preservation: How Much Do We Really Need?
8:30 AM – 9:45 AM
Location: Marriott Salon 1 [Lobby Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: Digital objects include both files and accompanying metadata, but how much and which metadata are actually necessary to preserve and provide long-term access? Panelists examine tradeoffs related to what metadata to include in the Archival Information Package. The challenges of applying different schemas to metadata from a variety of sources, deciding which PREMIS metadata are essential, and merging file/folder-based descriptions with item-level systems also are explored.
Sarah Dorpinghaus, Digital Archivist, University of Kentucky Libraries
Kelly Eubank, Digital Services Section Manager, North Carolina Department of Cultural Resources
Mark Evans, Director of Digital Archives, History Associates Incorporated
Andrea Goethals, Harvard University
Mark Myers, Electronic Records Specialist, Texas State Library and Archives Commission

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Session 609 - Larger Than Life: Ensuring Access to Our Visual Heritage Collections
8:30 AM – 9:45 AM
Location: Virginia C [Lobby Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: Providing access to large collections of visual materials is one of the most daunting situations any archivist faces. Panelists discuss innovative decisions and strategies for ensuring successful online and onsite item-level access to collections in a wide variety of formats, offering attendees insights into arrangement and description practices, choice of descriptive elements, and strategies for online dissemination. Highlighted are the factors that influence situation-specific arrangement and description choices: research needs; security concerns; future digitization projects; and fiscal variables. Projects include a collection of valuable historic Western Americana card photographs; a reprocessing and digitization project for a documentary photographer's life work; an archive of 13,000 16-mm newsfilm clips and scripts from Roanoke, Virginia, that includes footage of civil rights events; and 35,000 photos and negatives produced between 1929 and 1970 by the state of North Carolina for its travel and tourism advertising campaigns.
Kim Andersen, Audio Visual Materials Archivist, North Carolina State Archives
Ivey Glendon, Metadata Librarian, University of Virginia
Paula Mangiafico, Senior Processing Archivist, Duke University
Matthew Daniel Mason, Archivist, Beinecke Rare Book and Manuscript Library, Yale University

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Session 703 - From Crawling to Walking: Improving Access to Web Archives
10:00 AM – 11:00 AM
Location: Washington 4 [Exhibition Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: This lightning talk will highlight challenges and solutions to promoting access and discovery of web archives. Speakers will discuss descriptive strategies towards integrating web archives with EAD finding aids, MARC records in library catalogs, and other discovery systems and tools. In addition, speakers will discuss how they are assessing the effectiveness of these descriptive approaches in order to provide better access, along with evaluations of the usage and impact of making web archived content available.
Rosalie, California Digital Library
John Bence, University Archivist, Emory University
Rick Fitzgerald, Librarian, Library of Congress
Polina Ilieva, UCSF Archivist, University of California, San Francisco
Benn Joseph, Manuscript Librarian, Northwestern University
Mike Paulmeno, Electronic Services Librarian, Delta State University
Anna Perricci, Web Archiving Project Librarian, Columbia University
Meg Tuomala, Assistant Archivist, Gates Archive
Olga Virakhovskaya, Assistant Archivist, University of Michigan Bentley Historical Library
Jennifer Wright, Archives and Information Management Team Leader, Smithsonian Institution Archives
Jane Zhang, Assistant Professor, The Catholic University of America

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Session 708 - Archivist! Data Librarian! Asset Manager! Do the Differences Really Matter?
10:00 AM – 11:00 AM
Location: Washington 5 [Exhibition Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
Description: Crossing the boundaries of job title, training, profession, and active/inactive record status, the presenters highlight areas in which data managers of all varieties can collaborate throughout the digital collections lifecycle. They co-facilitate breakout discussions to identify areas of overlap and collaboration, focusing most specifically on data creation, access, and reuse. This session will ignite a cross-disciplinary conversation to ensure a highly responsive, user-conscious management of digital data. Bring your energy for these lively discussions!
Karen Baker, University of Illinois, Urbana-Champaign
Wendy Hagenmaier, Digital Collections Archivist, Georgia Institute of Technology
Dana Lamparello, Archivist for Architecture & Visual Materials, Chicago History Museum
Janina Mueller, Design Data Librarian, Harvard Design School
Stewart Varner, Digital Scholarship Librarian, University of North Carolina, Chapel Hill
Jane Zhang, Assistant Professor, The Catholic University of America

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Sunday, August 17, 2014
 9:00 AM – 5:00 PM
 Location: Madison AB [Mezzanine Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)
 Description: Are you interested in the latest happenings in digital humanities? Involved in a digital humanities project that you'd like to demonstrate or share? Come to THATCampSAA! "THATCamp" stands for "The Humanities and Technology Camp." (Read more at It's an unconference: an open, inexpensive meeting at which humanists and technologists of all skill levels learn and build together in sessions proposed on the spot. For more information visit
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Thursday, August 14, 2014, 3:00 PM - 3:30 PM and Friday, August 15, 2014, 4:00 PM - 4:30 PM

Location: Marriott Foyer [Mezzanine Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)

P02 - Atlas Digitization: Preservation and Access in a Small Archive
Description: The Oyster Bay Historical Society houses a collection of bound atlases from the 19th and 20th centuries. Because they show a tremendous amount of wear due to their age and usage, we digitized the most commonly requested plates. Presented is information about the process, physical and technical challenges, and the outcome of this extensive project. With limited case studies available in regard to atlas digitization, this poster is presented to motivate and guide other repositories.
Speaker: Philip Blocklyn, Executive Director, Oyster Bay Historical Society

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P12 - Partnering for Digital Preservation: Project Management and Workflows
Description: Binghamton University Libraries has implemented the Rosetta digital preservation system in order to provide preservation and access to materials produced throughout the University community. These materials are from the Libraries Special Collections and University Archives as well as units outside the Libraries. Collaborating on digital projects has necessitated that we re-envision our workflows, policies, and procedures. This poster discusses the ideal workflow and provides a case study to illustrate how this works in practice.
Edward Corrado, Director of Library Technology, Binghamton University Libraries
Rachel Jaffe, Metadata Librarian, University of California, Santa Cruz

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P16 - Picture This: Migrating Metadata in Visual Materials Collections
Description: What are key components to consider when developing a CMS? How can you standardize data before migration to ensure future access? A case study from the Emilio Segre Visual Archives of the Niels Bohr Library and Archives demonstrates the development of a new CMS and data migration of an online historical photo collection of 25,000 images. This presentation explains the development of a new CMS and data migration process to ensure continued access and improved searchability.
Speaker: Savannah Gignac, Photo Librarian, Niels Bohr Archive

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P20 - Lost Coal Towns of Southern Colorado: Map Digitization and Access
Description: The CF&I Archives in Pueblo, Colorado, holds archival records documenting the 121-year history of the Colorado Fuel and Iron Company, which includes historic, hand-drawn maps of mines and mining towns in Southern Colorado. Archives staff has been digitizing, describing, and providing online access to these one-of-a kind maps. This poster describes the project, focusing on its challenges and successes.
Speaker: Sara Szakaly, Archivist, Bessemer Historical Society

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P23 - From Digital Project to Digital Policy
Description: A specific digital archives project at Rice University has been used as a pilot for best practices in building high-quality online collections, deeply informing our workflows for access and preservation and influencing policies and practices of appraisal, donor relations, arrangement and description, and more. This poster shares how lessons learned at the project level can be applied to the larger repository, shifting toward more incorporation of "things digital."
Speaker: Dara Flinn, Archivist and Special Collections Librarian, Rice University

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P24 - The Weaving of Metadata Standards for Dataset Preservation
Description: The Purdue University Research Repository (PURR) is a customization of the HUBzero™ platform. HUBzero™ was developed for project management, scientific collaboration, publication of research outputs, and tools such as simulations within a private project web space. PURR maintains all the HUBzero™ functionality, but was extended to publish and archive research datasets. This customization necessitated the development of a standards-based, robust metadata scheme for the access, dissemination, preservation, and disaster recovery of the published datasets.
Speaker: Amy Barton, Assistant Professor, Metadata Specialist, Purdue University Libraries

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Thursday, August 14, 2014, 5:30 PM - 7:30 PM and Friday, August 15, 2014, 11:45 AM - 12:45 PM

 Location: Exhibit Hall A [Exhibition Level] (Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008)

3 - The Media History Digital Library: a Collaborative Presentation of Public Domain Materials, Laurel Gildersleeve, University of Wisconsin-Madison

 9 - Providing Access to Non-Traditional Users: The Digitization of the World War I Photo Collection at the Archives of the American Field Service, Elizabeth Alleva, New York University

 12 - The Franciscan Monastery Visual Collection: Strengthening User-Community Engagement Through Digital Preservation and Access, Mike Saelee, Steven Salas, and Tara Barnett, The Catholic University of America 

 16 - Documenting Modern Living: Digitizing the Miller House and Garden Collection, Amy Auscherman, Indiana University, Bloomington

 20 - Digital Archive of Massachusetts Anti-Slavery and Anti-Segregation Petitions, Nicole Topich, Harvard University

 22 - Digital Preservation in Community Archives: A Project at Interference Archive, Bonnie Gordon, New York University

 24 - Archives Revitalized: Collection Management, Preservation, and Digitization at Harrisburg Area Community College (Harrisburg, PA), Marietta Carr, University of Pittsburgh

 27 - Project Andvari: Facilitating Access to Disparate Digital Collections of the Medieval Material Culture of Northern Europe through Interdisciplinary Collaboration, Joseph Koivisto, The Catholic University of America