2013 Annual Meeting Agenda

MDOR Roundtable 2013 Meeting
Friday, August 16th, 4:00-5:30 pm

Hilton New Orleans Riverside, Grand Ballroom C 


1.    4:00-4:45 pm: Program Presentations 


1. "Organized Chaos: Metadata Migration from Schema to Schema and System to System on the Cheap (a case study)" by Heather Gilbert, Digital Scholarship Librarian, College of Charleston and Project Coordinator, Lowcountry Digital Library

Abstract: In 2011 the Lowcountry Digital Library at the College of Charleston decided to replace their CONTENTdm installation with an in-house built Drupal/Fedora/Hydra-Blacklight system.  While building the system was difficult, the metadata migration has proved to be the most trying and time consuming aspect of the whole procedure.  The DAMS conversion provided the impetus for an in-depth digital object and metadata analysis, and the results were not good. The existing CONTENTdm schema was a mix of qualified and unqualified Dublin Core and in desperate need of normalization.  The open source ingestion method for the new system (Rutger's OpenWMS) was in beta and only accepted MODS and METS.  After evaluating our options, it was decided that now was the time to fix all of LCDL's 50,000+ records and convert to MODS.  LCDL's resources were limited.  Conversion began in earnest in the summer of 2012.  We have to date normalized, rectified and migrated over 20,000 items with only the use of un-paid interns and one part-time library student employee.  In this presentation, I will discuss our metadata normalization problems, how we acquired, trained and utilized free/cheap student labor and what lessons were learned in the process.

 2.  "PREMIS and METS in Archivematica 0.10-beta" by Courtney C. Mumma, systems analyst and Archivematica Product Manager, Artefactual Systems, Inc.

Abstract: The Archivematica open-source digital preservation system has a robust, standards-adherent implementation of PREMIS and METS. This presentation will address the minimum set of metadata elements designed to ensure authenticity and interoperability of preserved objects and to facilitate their retrieval. Additionally, it will address Archivematica's PREMIS events and rights, as well as metadata import.

3. "Managing Digital Object Metadata with Archivists' Toolkit" by Jordan Patty, Processing Archivist/Librarian, Special Collections & Archives, George Mason University

Abstract: Over the past year, we have been working on creating metadata in the Digital Object module of Archivists' Toolkit along with digitizing entire collections of photographs.  We have used a couple of techniques.  One of those is to enter the data directly into individual records in Archivists' Toolkit that are linked to resource records.  Then the digital object records are exported as MODS records and converted into Dublin Core records so that they can be imported into the digital asset management system (Luna) along with the digital files.  The other technique we employ is one in which we use a spreadsheet with fields that match the Dublin Core fields in Luna.  Some of those columns are then transferred to a spreadsheet with fields for importing digital object records into Archivists' Toolkit.  The end result is the same for both techniques: we have metadata object records linked to resources in Archivists' Toolkit so that we can export EAD finding aids that link directly to the digital objects.  For my presentation, I will describe why we have used two workflows and the benefits of using Archivists' Toolkit to centralize the digital object metadata.

4. "Levels of Representation in Digital Archives" by Jane Zhang, Assistant Professor, School of Library and Information Science, Catholic University of America

Abstract: In my research of digital archival representation, I've collected examples of digital archival collections to observe how digital archival materials are being represented in practice. I've noticed that digital archival materials can be represented by various types of metadata at multiple levels, namely, information level, document level, and archive level. I would like to take the opportunity of a short presentation at the MDOR’s meeting to share some thoughts/examples with my fellow archivists working with digital collections to see how they think about the phenomenon and whether it has any theoretical/practical implications.


2.    4:45-5:30 pm: Business Meeting/Small group discussions

  1. Election results
  2. Reports
  3. Announcements
  4. Small group discussions

There will be five discussion groups:

1) How do we best engage our members?

2) How can MDOR best provide guidance on standards, techniques & tools, software, and best practices?

3) How best should MDOR utilize different social media platforms? (Twitter, LinkedIn, listserv, website, etc.)

4) Survey results show that digital content management issues impact almost every section in SAA.  What is MDOR's niche?  Or do we need to have one?

5) How should we manage overlap with other sections and roundtables?