January 22, 2020 - Meeting Minutes

Independent Archivist Steering Committee

Call to Order 1:30pm CST

Present: Aaron Speight, Jim Havron, Michelle Ganz, Leigh Armstrong, Kate Blalack, Rachael Woody

Old Business:

Jim Havron & Leigh Armstrong – recap of webinar and next steps

The webinar has not yet been posted but will be soon.

Leigh mentioned that we are offering opportunities for a few people who were interested.

Posted comments or a Q & A section would be helpful for the website

Questions Jim was asked: (a) questions Jim received questions related to policies and procedures (b) questions about various devices that he had discussed, specifically related to surveillance (c) cyber security includes the physical aspect as well as digital aspect.

We had between 20-21 people.

Ideas for future webinars? (a) program management - serial grants (b) authors among us (c) collections management systems (d) sound archives (e) collecting / rare books/ appraisers.

Basic of Branding coming up Amy Ventura has graciously offered to do this for free for our group. For starting out with new clients, will be presented on January 29th.

Aaron Speight will check to see if there is a functionality in the microsite to imbed the video, he will likely set up a Google account for the Independent Archivists YouTube account. Will paste the text on the microsite.

Rachael, Leigh, Michelle will be reaching out to some more authors to present on what they have done.

Michelle Ganz & Rachael Woody– Survey will be tabled for now. The section is already engaged in enough activity for the moment.

Kate Blalack – Remaining funds use ideas?

What happened the ribbons for us? We need those meeting.

Chicago specific giveaway - we have until the end of August to decide.

Kate Blalack – New meeting dates for more group inclusion.

Friday, Thursdays, Wednesdays

New Business:

 Annual Meeting/Conference: bring in collectors to come in and talk at the annual meeting. Find some Chicago-based collectors to invite to speak. Security Section and business section.

We will identify other sections that might compete for our community interests and ask not to be scheduled against us.

Rachel proposed and Leigh seconded requesting 75 minutes time for annual business meeting

Michelle proposed and Leigh seconded that meeting would include panel presentation with discussion/Q&A [per discussion of approximately 15 minutes for business meeting

Michelle proposed and Leigh seconded having a gathering at restaurant or elsewhere after meetings. Discussion- Jim suggested that we agree to a social event, which would likely be something like what was described, but not yet finalize the form it will take until we get closer to knowing what options are. There was consensus that a social event should be had, but the form it would take would be “To Be Determined”.

No new business was proposed. Kate having left the meeting a bit early, Jim, as vice-chair, entertained motions for other business. There being none, he entertained motions to adjourn. Several made such motions followed by several seconding the motions. No opposition. Jim adjourned the meeting at 2:13 CST.