February 27, 2020 - Meeting Minutes

Independent Archivist Steering Committee Meeting

Call to Order 2:00pm CST

Present

Leigh Armstrong, Rachael Woody, Aaron Speight, Julie Yamasita, Jim Havron, Kate Blalack

Old Business

Jim Havron and Leigh Armstrong –webinar and next steps...

"Coffee talk" author discussion. Three authors: Rachael Woody, Margot Note, and      Christina Zamon: grant writing, CMS selection, family archives and loan arrangers.

Thursday March 26th at 1pm CST. Leigh has already reserved the time slot.

What are future ideas: music archives?; Center for Popular Music; touch base with people in person at the meeting; perhaps send a call for proposals to the larger leadership groups; we also want to look at inclusiveness and are we organization focused verses people focused (perhaps partnering with the Loan Arrangers section?); multi-generational topics??

Kate Blalack- meeting program for Chicago ? Preferred times and dates?

Do not overlap with the security section

Jim will contact some collectors who he is in touch with for the program and update the group.

Perhaps have a door raffle

Kate Blalack – We will set the meeting time

New Business

Discussion as to time of next steering committee meeting. April 2nd?

[Kate Blalack (Chair) had to leave meeting and handed it over to Jim (vice-chair) who continued with taking minutes] 

Discussion of a time for next meeting of the committee continued.

The committee was uncertain of their schedules and we would meet directly after the Webinar

Date was left open for present

Kate will float some times to members for them to choose the best fit for them.

[While finishing these minutes, it became apparent that no one was selected to inform Kate of this, so Jim chose to belatedly do so]

Jim called for additional business

Conversation returned to Webinars

Rachael suggested she use her workshop on obtaining grants as a a source for another Webinar

Jim (Webinar coordinator) agreed this might be a good idea and suggested Rachael put her plans together and send them to him and to Leigh (temporarily assisting in coordinating Webinars)

Suggested of adding a recipient of a grant to the presentation

set presentation for Spring, as school ramps up

Rachael is to report plans to Jim, and he will coordinate the plan and any changes.

Julie is also to submit plans for Webinar (proposed previously in the meeting)

It is still early in the planning stage,

Jim suggested the bare bones be put down and perhaps others could be called upon to help if needed.

Agreed

[Leigh had to leave the meeting]

No other business was pending.

Aaron verified the recorded minutes were not posted online, and general consensus was that the recording was just for backup.

Jim noted that he was the one who had originally requested recordings because his hands were not up to typing them should he be selected to take minutes.

Rachael arranged to send meeting recording to Jim via Dropbox.

Meeting closed by common consent at 2:54 P.M. CST

[Minutes submitted for posting by Jim Havron on 23 March 2020 via email]