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APPM recognizes the primacy of provenance in archival description. This principle holds that that significance of archival materials is heavily dependent on the context of their creation, and that the arrangement and description of these materials should |
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Glossary Citation |
The purpose of registers [in Italy known as protocol registers] is to control the stages of distribution and transit for every official document that passes through the registry. The protocol register, for example, records the document's protocol number |
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The fine-grain [master], which is also called a 'protection master,' can be used to make duplicate negatives from which other prints are struck. Also, if the original negative is damaged – and many of them eventually are – you can copy a segment of the fi |
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It is essential to the official character of public registers that entries therein be made promptly or without such long delay as to impair their credibility. |
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Map projections, which transform the curved, three-dimensional surface of the planet into a flat, two-dimensional plane, can greatly distort map scale. Although the globe can be a true scale model of the earth, with a constant scale at all points and in a |
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On January 19, 1989, the last day of the Reagan Administration, a federal court in Washington, D.C. granted a temporary restraining order to preserve a collection of PROFS backup tapes from the National Security Council (NSC) and EOP's Office of Administr |
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Glossary Citation |
A collective term used in archival administration that refers to the activity required to gain intellectual control of records, papers, or collections, including accessioning, arrangement, culling, boxing, labeling, description, preservation and conservat |
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It might be observed that in many cases we already know the procedures1 [that create documentary products] from various sources such as annual reports, procedure manuals, policy files. But do we? These sources tell us how administrative action was suppo |
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[An analysis of the ideal structure of an integrated procedure1 that generates a document includes the following phases. 1) Introductory phase or initiative, the start of the procedure. 2) Preliminary phase or inquiry, the elements necessary to evaluate t |
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Glossary Citation |
Records whose written form is required by the juridical system as proof that an action has taken place prior to its documentation. |
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The Freedom of Information Act does not apply to personnel and medical files and similar files the disclosure of which would constitute a clearly unwarranted invasion of personal privacy. |
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Under the [Privacy Act of 1974 (5 USCA §552a and note)], subject to exceptions, no agency shall disclose any record which is contained in a system of records by any means of communication to any person, or to another agency, except pursuant to a writ |
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Cornell University's PRISM Project, which focuses on policy enforcement for ensuring information integrity in the areas of preservation, reliability, interoperability, security, and metadata. PRISM is investigating the long-term survivability of digital |
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Although computer records may not be admissible if prepared specifically for trial, courts have generally concluded that printouts made long after the original data entry, including printouts made specifically for trial, are admissible. . . . Another cour |
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Glossary Citation |
Portrait photographers submitted proofs to customers on unfixed printing-out paper that would darken completely in a week or two. This prevented a customer's keeping the proofs as 'good enough,' and not ordering finished prints. |
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The problem is that the manufacturers of print film use shorter life expectancy criteria for the design of their print film than for film production or film printing elements. A print would typically be worn out by or before the time the color would fade |
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Glossary Citation |
The values that inhere in modern public records are of two kinds: primary values for the originating agency itself and secondary value for other agencies and private users. Public records are created to accomplish the purposes for which an agency has been |
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Glossary Citation |
Primary values are ephemeral. Though a few records may have long-term or even permanent primary value, most of these values expire when the activity or action that resulted in the record's creation is completed. For example, when a political campaign has |
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Glossary Citation |
Primary sources, we must constantly reiterate, are the subjective interpretations of another person's observation of an event or activity. Not surprisingly, therefore, many professional historians have written that it is their duty to approach primary so |
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Glossary Citation |
Whether something is a primary or secondary source depends on how it is used, not some quality of the document or record itself. . . . For example, Sandburg's biography of Lincoln is a primary source for Sandburg researchers but a secondary source for Lin |
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Glossary Citation |
The term 'Presidential records' means documentary materials, or any reasonably segregable portion thereof, created or received by the President, his immediate staff, or a unit or individual of the Executive Office of the President whose function is to adv |
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When the Archivist considers it to be in the public interest he may accept for deposit – 1) the papers and other historical materials of a President or former President of the United States, or other official or former official of the Government, and othe |
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The objectives of the research project are: to establish what a record is in principle and how it can be recognised in an electronic environment; to determine what kind of electronic systems generate records; to formulate criteria that allow for the app |
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Preservation metadata encompasses all information necessary to manage and preserve digital assets over time. . . .¶ Preservation metadata is information that will assist in preservation decision-making regarding the long-term value of a digital resou |
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Preservation metadata may be used to store technical information supporting preservation decisions and actions; document preservation actions taken, such as migration of emulation policies; record the effects of preservation strategies; ensure the authen |
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