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Glossary Citation |
He who acts in reliance on the record has behind him not only the natural equities of his position, but also the special equity arising from the protection afforded everyone who trusts the record. |
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The degree to which a record can be considered reliable is dependent upon the level of procedural and technical control exercised during its creation and management in its active life. Authenticity, by contrast, is the responsibility of archival managemen |
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A reliable record is one that is capable of standing for the facts to which it attests. Reliability thus refers to the truth-value of the record as a statement of facts and it is assessed in relation to the proximity of the observer and recorder to the f |
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The duty to preserve records arises from the same sources as the duty to create them: statute, regulation, and contract. When the records relate to litigation or potential litigation an additional duty arises to preserve relevant material. Once records be |
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Glossary Citation |
The registry system, fully developed in medieval chanceries such as that of the papacy, originally consisted of the entire transcription of definitive – but not all – records. In the course of time – in the face of the growth of the production of records |
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Registration is the action of transcribing a document in a register, carried out by an office different from that issuing the document and specifically entrusted with that function. When registration takes place, the number assigned to the document in th |
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Glossary Citation |
(Record, Register, Archive.) Record is taken for the thing recorded, or the collection in which a thing is recorded; register either for the thing registered or the place in which it is registered; archive, mostly for the place, and sometimes for the thin |
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The purpose of the registers [known in Italy as protocol registers] is to control the stages of distribution and transit for every official document that passes through the registry. The protocol register, for example, records the documents protocol numb |
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When making reference4 requests, either in person or over the telephone, to a reference librarian or archivist, or to an information retrieval system, a user will refine his or her search request several times depending on the feedback from the person or |
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Providing reference service for JWT and other business users quickly showed us some distinctions between our accustomed academic researchers and those in the business world. We found that business inquirers most often need the answer, they need it now, a |
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Finally, the record must be redactable, which means that the system must be able to mask part of the record. This last requirement is particularly important for systems that carry personal or proprietary information. |
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Who among us hasn't felt trapped in a tangle of paperwork and bureaucratic red tape, unable to make a move without a form? |
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Anyone who works as a keeper of stuff in a corporate environment cannot afford to worry too much about the fine distinctions between Record Manager, Librarian, Archivist and Document Control Manager. The key is to keep what the corporation needs. Need i |
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A records retention program that reflects consistent procedures based on business needs will generally be legally acceptable. Inconsistent procedures may be viewed as attempts to destroy evidence and circumvent justice. Improper destruction of records 'lo |
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To preserve the historical records of local governments, archivists must offer a comprehensive record administration program that promises cost-savings, efficient retrieval of information, and the cultural benefits of the preservation of that government's |
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In response to the difficulty of manually managing electronic records, agencies are slowly turning to automated records management applications to help automate electronic records management life-cycle processes. The primary functions of these applicatio |
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The general purpose of a system of records management is that of providing the creator with the records necessary to support the efficient continuation of its activities, guaranteeing the recorded evidence, whether for internal purposes or for regulatory |
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A records continuum perspective can be contrasted with the life cycle model. The life cycle model argues that there are clearly definable stages in record-keeping and creates a sharp distinction between current and historical record-keeping. The record co |
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[A] witness who gives foundation testimony should be thoroughly familiar with the recordkeeping system that produced the document. The witness should be prepared to testify concerning the steps that went into preparation of the document, procedures used t |
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An electronic recordkeeping system may be either a distinct system designed specifically to provide recordkeeping functionality or part of another system. A distinct electronic recordkeeping system will comprise an application program which provides reco |
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Since each agency is legally obligated to create and maintain adequate and proper documentation of its organization, functions, and activities, it needs to issue recordkeeping requirements for all activities at all levels and for all media and to disting |
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Glossary Citation |
Recorders are ministerial officers on the faithful performance of whose duties the validity of transfer of land especially depends, and they, and the sureties on their official bonds, are generally held to strict accountability for their acts and omission |
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Both the necessity and the effect of recordation rest solely on statute. The recording of deeds and other instruments affecting the title to land is purely a system of legal institution, and not of common right or abstract justice. At common law in Engl |
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Before the National Archives began using the term 'record group' the Public Record Office in Great Britain was using the term 'archive group' to designate the records of an entire agency, no matter how large, including the records of entire ministries. Th |
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A body of organizationally related records established on the basis of provenance with particular regard for the administrative history, the complexity, and the volume of records and archives of the institution or organization involved. |
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