Technical Subcommittee on Guidelines for Reappraisal and Deaccessioning (TS-GRD)

I. Purpose

The Technical Subcommittee on Guidelines for Reappraisal and Deaccessioning (TS-GRD) of the SAA Standards Committee is responsible for overseeing the timely and ongoing maintenance, review, promotion, outreach, and education-related to the and development of Guidelines for Reappraisal and Deaccessioning. These guidelines provide resources, recommended procedures, and other information for archivists who may be involved in reviewing their institutional holdings. Guidelines for Reappraisal and Deaccessioning is an SAA-approved standard and is available via the SAA Standards Portal (http://www2.archivists.org/standards/).

II. Committee Selection, Size, and Length of Term

The TS-GRD was charged for five years, beginning August 2012, to develop the standard, with the charge expiring at the SAA Annual Meeting of the fifth year. The Guidelines continue to be an approved standard of SAA. In May 2017, the Council extended the technical subcommittee for another  5-year review cycle, to be completed by August 2022. In 2022, the Council approved an extension of the second review cycle to August 2025.

The technical subcommittee shall be composed of five to eight individuals, including the Chair and Vice-chair, to be recommended by the Standards Committee for appointment by the Vice President. The Chair of the second review cycle will serve until August 2023. A Vice Chair will be appointed for a three-year term beginning August 2022: the first year as Vice Chair, and the second and third years as Chair. All members shall demonstrate significant knowledge of and experience with archival appraisal, reappraisal, reprocessing, and/or deaccessioning. Members and chairs may be reappointed to the TS-GRD for two consecutive review cycles, but at least two new SAA members must be appointed per review cycle.

Ex officio members of the Technical Subcommittee for Guidelines for Reappraisal and Deaccessioning shall include the following if they are not regular members of the Subcommittee:

• Chair of the Standards Committee (or an appointed representative);
• Chair of the Acquisitions and Appraisal Section.

III. Reporting Procedures

The chair(s) of the TS-GRD shall report at least annually to the chair(s) of the SAA Standards Committee on the occasion of the SAA Annual Meeting.  If extramural funding is obtained by SAA, the chair (or co-chairs) shall provide all necessary narrative reports to the SAA office in order that the reporting requirements of SAA and the funding source are met.

IV. Duties and Responsibilities

To fulfill this mission, the TS-GRD is specifically charged to:

• Carry out the maintenance and review of Guidelines for Reappraisal and Deaccessioning, an SAA standard, in accordance with the schedule laid out by the charges and SAA's Procedures for Review and Approval of an SAA-Developed Standard.
• Promote the understanding and use of Guidelines for Reappraisal and Deaccessioning by the archival community.
• Support SAA’s educational efforts related to Guidelines for Reappraisal and Deaccessioning by SAA.

VI. Meetings

The TS-GRD shall carry out its charge primarily via electronic mail, and conference calls. It shall meet at the SAA Annual Meeting and as necessary with funding from SAA or from extramural sources (with prior approval by the SAA Council.

Adopted by the SAA Council: May 23, 2012. Revised: May 2017. June 2023.