Treasurer

A. Term of Office

Article V of the Society's constitution states that the treasurer shall be elected for a term of three (3) years beginning at the conclusion of the Annual Business Meeting following the election and shall be ineligible for immediate reelection. According to the SAA Foundation's bylaws, the SAA treasurer also serves on the SAA Foundation Board of Directors in their capacity as an SAA Executive Committee member.

B. Functions

Bylaw 1 of the Society states, "The treasurer shall be responsible for: planning and formulating financial policy in consultation with the Finance Committee and the CEO; recommending such policies to the Council; reviewing the annual budget before its submission to the Finance Committee and to the Council; internal auditing of all Society financial operations; providing an annual report on the Society's finances; and investing special funds and endowments on the advice and consent of the Finance Committee and the Council. In the absence of the president and vice president, the treasurer shall preside at business meeting(s) of the Society and meetings of the Council."

C. Duties

1. Serve as chair of the Finance Committee.
2. Prepare an annual treasurer's report. Present the report at the Annual Business Meeting and submit it for publication in The American Archivist.
3. In consultation with the Finance Committee and the CEO, recommend an annual budget to the Council.
4. Analyze all SAA financial statements. Report financial status, trends, and problems at each Council meeting. Make recommendations to the CEO and the Council.
5. Consult with the SAA office to assure that an annual audit is performed. Analyze audit results and report findings to the Council.
6. Working with the Finance Committee, oversee investment policy for special funds and endowments.
7. Enusre the Society's copy of the current employment contract and position description for the CEO is available in the SAA document library for Council reference. 
8. Ensure that the annual giving program is undertaken by the executive director.
9. In the absence of the president and vice president, preside at business meeting(s) of the Society and meetings of the Council.
10. Work with the Council, the Finance Committee, and the CEO to achieve a balanced annual budget and an adequate reserve fund.
11. Together with the Council, review all SAA proposals for external financial support before they are submitted to  funding agencies.
12. Together with the Finance Committee and the Council, triennially review the dues structure to assure its sufficiency.
13. Serve as a member of the Executive Committee.

Approved by Council: June 1991; revised August 2009, April 2025.