2020 THINK BIG! Exhibitor Prospectus

Joint Annual Meeting of the
Council of State Archivists and 
the Society of American Archivists 

Conference Dates: August 5-7
Exposition Dates: August 6 - 7

Make no little plans...Think Big! In August 2020, ARCHIVES * RECORDS is going virtual! You’ll have access to the year's largest audience of archives, records, and information professionals who are eager to learn about your products and services, ask questions, and provide their perspectives. The BIG IDEAS! Expo brings together—in one place and at one time—the purchasing decision makers at the national, state, and local levels. Take advantage of their big ideas—and share a few of your own!

Because the conference is available over a longer period of time (i.e., begining in July and extending through access to the on-demand education session recordings), your company name, logo and website will be visited for much longer than in a typical conference year.

Why Exhibit at the BIG IDEAS! Virtual Expo?
For the HOT PROSPECTS, of course!

Find your target audience among more than 6,000+ archives, records, and information management professionals representing government, universities, libraries, corporations, religious institutions, museums, and more.

  • Develop relationships with archives, records, and information professionals from the US and around the world.
  • Reconnect with current customers.
  • Hear what professionals have to say about your products – and their future product needs.
  • Increase your knowledge and understanding of the archives, records, and information professions.
  • Enjoy 16 hours of exhibit time, of which four full hours is unopposed by education programming.
  • Sell your products in the virtual expo.

You’ll have lots of opportunities to interact with your current and prospective customers! Attendees will be drawn to the virtual expo during dedicated  expo hours and Mini-Theater Presentations. Each exhibit booth qualifies for two complimentary full conference registrations so that your representatives have a chance to interact with attendees throughout the meeting.

And you’ll qualify for outstanding sponsorship and advertising opportunities to broaden your reach.

  • Two free conference registrations. 
  • Your company listing on the conference website—as soon as your reservation is complete—with an optional link to your website.
  • Your company Virtual Expo page on the conference virtual platform, including:
    • Company description
    • Website link(s)
    • Video upload and playback (video to be provided by exhibitor)
    • Image(s) and PDF upload(s) of your products and services
    • Throughout August 6 and 7 (the livestream portion of the conference), you’ll have the opportunity to book appointments and chat live with attendees using the  scheduling system built into your booth page.
    • The opportunity to “sponsor” one general session (other than Plenary 1 or Plenary 2) on August 6 or 7 and up to five on-demand sessions. Your company name and logo/link will appear as the sponsor of the session on the introductory slide. We’re happy to assign your sponsorship randomly or work with you to determine your preference.

  • Throughout the live conference and on the website we will repeatedly thank our industry partners for your generosity in supporting our first-ever virtual conference and for helping us keep the registration fees as low as possible (particularly the $49 registration rate for unemployed and precariously employed archives workers).
  • A company profile in the conference program and mobile app.
  • One-time use of the pre-registrants list, with contact information.
  • And if you decide to stick with us this year—at your current payment—we will guarantee you a premium exhibit booth space at our 85th Annual Meeting in Anaheim (July 31 – August 7, 2021) for the price of a regular booth AND we will provide your company with one complimentary room night at the Hilton Anaheim, our headquarters hotel.

emember: A completed contract and full payment are required to secure your booth location.

Booth Reservation Fee:

  • Exhibitors: $1,600

    Virtual Exhibit Schedule

    Exhibitor Materials: All materials must be submitted by July 23, 2020.

    Show Hours: Thursday, August 6, 12:15 pm – 1:30 pm CT, 3:30 pm – 4:00 pm CT, and Friday, August 7, 1:15 pm – 2:30 pm CT

    Contact Carlos Salgado csalgado@archivisits.org to reserve your virtual booth.

    The conference organizers reserve the right to alter the meeting schedule.

    Meet the Leaders in the Professions with the Power to Purchase:

    • Archival Records
    • Archival Supplies 
    • Computer-assisted Indexing 
    • Consulting Services 
    • Disaster Recovery Services 
    • Document/Text Management 
    • Image Management Systems 
    • Micrographics 
    • OCR/ICR 
    • Records Management Software
    • Records Management Supplies 
    • Scanners 
    • Transcription Services

    Industries and Sectors Represented:

    • Corporations 
    • Government 
    • Libraries 
    • Records/Storage 
    • Finance/Banking
    • Insurance 
    • Colleges and Universities 
    • Health Care Facilities 
    • Mass Media 
    • Historical Societies 
    • Religious Institutions 
    • Associations 
    • Consultants 
    • Entertainment 
    • Museums 
    • Printing/Publishing

    About SAA

    Founded in 1936 and representing more than 6,000 individual and institutional members, the Society of American Archivists is North America’s oldest and largest national archival professional association. Its mission is to inform, educate, and advocate for archives and archivists to ensure the identification, preservation, and use of records of enduring value.

    About CoSA

    The Council of State Archivists (CoSA) is a nonprofit membership organization of the state and territorial government archives in the fifty states, five territories, and District of Columbia. Through collaborative research, education, and advocacy, CoSA provides leadership that strengthens and supports state and territorial archives in their work to preserve and provide access to government records. CoSA facilitates networking, information sharing, and project collaboration among its member organizations to help state and territorial government archives with their responsibilities for protecting the rights and historical documents of the American people. Read more at www.statearchivists.org.

    Code of Conduct

    We value and respect our diverse guests, volunteers, service providers, and staff members. We expect all of our attendees to do the same. Read the SAA Code of Conduct.

    CoSA members and others deserve an organizational environment where each individual is treated with dignity and respect. Read CoSA's Code of Conduct.