2020 THINK BIG! Exhibitor Prospectus

Joint Annual Meeting of the
Council of State Archivists and 
the Society of American Archivists

Hilton Chicago 
Conference Dates: August 3 - 8
Exposition Dates: August 6 - 7

It's Chicago: Make no little plans...Think Big! In August 2020, Chicago will become the ARCHIVES * RECORDS capital of the world! You’ll have access to the largest audience of archives, records, and information professionals who are eager to learn about your products and services, ask questions, and provide their perspectives. The BIG IDEAS! Expo brings together—in one place and at one time—the purchasing decision makers at the national, state, and local levels. Take advantage of their big ideas—and share a few of your own!

Why Exhibit at the BIG IDEAS! Expo?
For the HOT PROSPECTS, of course!

Find your target audience among more than 2,000 archives, records, and information management professionals representing government, universities, libraries, corporations, religious institutions, museums, and more.

  • Develop relationships with archives, records, and information professionals from the US and around the world.
  • Reconnect with current customers.
  • Hear what professionals have to say about your products – and their future product needs.
  • Increase your knowledge and understanding of the archives, records, and information professions.
  • Enjoy 11 hours of conveniently scheduled exhibit time, of which five full hours is unopposed by education programming.
  • Sell your products on the show floor.

You’ll have lots of opportunities to interact with your current and prospective customers! Attendees will be drawn to the Hall for the Grand Opening Happy Hour on Thursday evening and three events on Friday: a Morning Coffee Break, the All-Attendee Lunch, and the hour-long Last Chance Break. Each exhibit booth qualifies for two complimentary full conference registrations so that your representatives have a chance to interact with attendees throughout the meeting.

And you’ll qualify for outstanding sponsorship and advertising opportunities to broaden your reach. (Prime exhibit space is reserved for conference sponsors.)

  • Two free conference registrations with each 8' x 10' booth (a $1,300 value!). Your representatives will interact with conference attendees at education sessions and networking events throughout the meeting.
  • Two additional “Expo Hall only” passes for staff.
  • Your company listing on the conference website—as soon as your reservation is complete—with an optional link to your website.
  • A company profile in the conference program and mobile app.
  • One-time use of the pre-registrants list, with contact information.
  • One fully piped and draped exhibit space (8-foot back wall drape and 3-foot side rail drape), one skirted 6-foot table, two side chairs, one wastebasket, and a 7” x 44” identification sign.
  • Complimentary wireless Internet access in the Expo Hall.

To reserve your booth: Visit the Virtual Expo, where you can view a live, real-time floor plan showing currently available booths—and select and confirm your booth location immediately to be sure that you get the best available location.

Meet the Leaders in the Professions with the Power to Purchase:

  • Archival Records
  • Archival Supplies 
  • Computer-assisted Indexing 
  • Consulting Services 
  • Disaster Recovery Services 
  • Document/Text Management 
  • Image Management Systems 
  • Micrographics 
  • OCR/ICR 
  • Records Management Software
  • Records Management Supplies 
  • Scanners 
  • Transcription Services

Industries and Sectors Represented:

  • Corporations 
  • Government 
  • Libraries 
  • Records/Storage 
  • Finance/Banking
  • Insurance 
  • Colleges and Universities 
  • Health Care Facilities 
  • Mass Media 
  • Historical Societies 
  • Religious Institutions 
  • Associations 
  • Consultants 
  • Entertainment 
  • Museums 
  • Printing/Publishing

About SAA

Founded in 1936 and representing more than 6,000 individual and institutional members, the Society of American Archivists is North America’s oldest and largest national archival professional association. Its mission is to inform, educate, and advocate for archives and archivists to ensure the identification, preservation, and use of records of enduring value.

About CoSA

The Council of State Archivists (CoSA) is a nonprofit membership organization of the state and territorial government archives in the fifty states, five territories, and District of Columbia. Through collaborative research, education, and advocacy, CoSA provides leadership that strengthens and supports state and territorial archives in their work to preserve and provide access to government records. CoSA facilitates networking, information sharing, and project collaboration among its member organizations to help state and territorial government archives with their responsibilities for protecting the rights and historical documents of the American people. Read more at www.statearchivists.org.

Let them know you're going!

SAA Code of Conduct

We value and respect our diverse guests, volunteers, service providers, and staff members. We expect all of our attendees to do the same. Read the SAA Code of Conduct.