2020 THINK BIG! Exhibitor Prospectus
Joint Annual Meeting of the
Council of State Archivists and the Society of American Archivists
Conference Dates: August 5-7
Exposition Dates: August 6 - 7
Make no little plans...Think Big! In August 2020, ARCHIVES * RECORDS is going virtual! You’ll have access to the year's largest audience of archives, records, and information professionals who are eager to learn about your products and services, ask questions, and provide their perspectives. The BIG IDEAS! Expo brings together—in one place and at one time—the purchasing decision makers at the national, state, and local levels. Take advantage of their big ideas—and share a few of your own!
Because the conference is available over a longer period of time (i.e., begining in July and extending through access to the on-demand education session recordings), your company name, logo and website will be visited for much longer than in a typical conference year.
Why Exhibit at the BIG IDEAS! Virtual Expo?
For the HOT PROSPECTS, of course!
Find your target audience among more than 6,000+ archives, records, and information management professionals representing government, universities, libraries, corporations, religious institutions, museums, and more.
- Develop relationships with archives, records, and information professionals from the US and around the world.
- Reconnect with current customers.
- Hear what professionals have to say about your products – and their future product needs.
- Increase your knowledge and understanding of the archives, records, and information professions.
- Enjoy 16 hours of exhibit time, of which four full hours is unopposed by education programming.
- Sell your products in the virtual expo.
You’ll have lots of opportunities to interact with your current and prospective customers! Attendees will be drawn to the virtual expo during dedicated expo hours and Mini-Theater Presentations. Each exhibit booth qualifies for two complimentary full conference registrations so that your representatives have a chance to interact with attendees throughout the meeting.
And you’ll qualify for outstanding sponsorship and advertising opportunities to broaden your reach.
- Two free conference registrations.
- Your company listing on the conference website—as soon as your reservation is complete—with an optional link to your website.
- Your company Virtual Expo page on the conference virtual platform, including:
- Company description
- Website link(s)
- Video upload and playback (video to be provided by exhibitor)
- Image(s) and PDF upload(s) of your products and services
- Throughout August 6 and 7 (the livestream portion of the conference), you’ll have the opportunity to book appointments and chat live with attendees using the scheduling system built into your booth page.
The opportunity to “sponsor” one general session (other than Plenary 1 or Plenary 2) on August 6 or 7 and up to five on-demand sessions. Your company name and logo/link will appear as the sponsor of the session on the introductory slide. We’re happy to assign your sponsorship randomly or work with you to determine your preference.
- Throughout the live conference and on the website we will repeatedly thank our industry partners for your generosity in supporting our first-ever virtual conference and for helping us keep the registration fees as low as possible (particularly the $49 registration rate for unemployed and precariously employed archives workers).
- A company profile in the conference program and mobile app.
- One-time use of the pre-registrants list, with contact information.
- And if you decide to stick with us this year—at your current payment—we will guarantee you a premium exhibit booth space at our 85th Annual Meeting in Anaheim (July 31 – August 7, 2021) for the price of a regular booth AND we will provide your company with one complimentary room night at the Hilton Anaheim, our headquarters hotel.
emember: A completed contract and full payment are required to secure your booth location.
Booth Reservation Fee:
- Exhibitors: $1,600
Virtual Exhibit Schedule
Exhibitor Materials: All materials must be submitted by July 23, 2020.
Show Hours: Thursday, August 6, 12:15 pm – 1:30 pm CT, 3:30 pm – 4:00 pm CT, and Friday, August 7, 1:15 pm – 2:30 pm CT
Contact Carlos Salgado csalgado@archivisits.org to reserve your virtual booth.
The conference organizers reserve the right to alter the meeting schedule.
2020 Sponsorship Opportunities
Enhance your exposure – and make the most of your marketing dollars! – by sponsoring a portion of the conference.
At the BIG IDEAS! Expo you’ll share your message with more than 6,000+ archives, records, and information management professionals from around the world. Attendees enjoy a program of workshops, education sessions, networking opportunities, and special events. Sponsorship provides an opportunity to increase your exposure and take your commitment to the next level!
We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.
Conference Sponsorship OpportunitiesA conference sponsorship offers major contributors a special opportunity for recognition before, during, and after the conference. You’ll gain great visibility and have the chance to reach the profession’s thought leaders, supporters, and staff. |
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| Platinum $20,000 |
Gold $15,000 |
Silver $10,000 |
Bronze $5,000 |
Supporting $3,000 |
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| Complimentary Exhibit Booth(s) | Three | Two | One | |||
| Full conference registration(s) for your representatives, who will have a chance to interact with attendees at education sessions and networking events throughout the meeting. | Three | Two | One | |||
| Sponsored email to attendees sent from conference office. | Two | One | ||||
| Your company logo on conference email marketing. | X | X | ||||
| Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s). | X | X | ||||
| Ad on Conference Website. | X | X | ||||
| One-time use of pre-conference attendee list (name and mailing address). | X | X | X | X | X | |
| Logo on conference website with direct link to your website. | X | X | X | X | X | |
| Company profile on conference website. | X | X | X | X | X | |
We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget. Contact Carlos Salgado (866-722-7858, ext. 215, or csalgado@archivists.org) to discuss the following – or your own big idea!
- Conference online schedule, with your logo and ad on daily push email
- Conference registration support for Unemployed/Precariously Employed Archives Workers
- Conference Virtual Platform Support
- Conference AV support
- Conference Live Stream support
- SAA Research Forum AV support
- SAA Virtual Career Center support
2020 Advertising Opportunities
Increase your visibility at ARCHIVES * RECORDS 2020!
Now you can enhance your marketing message to attendees and prospects – before, during, and after the conference!
Advertising on the Conference Website
All eyes are on the conference website, and advertising to members and prospective attendees is a great way to reach your target audience and reinforce your marketing message. Prospective attendees review it to determine whether they’ll attend the conference – and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program and to create their own schedules. Your ad will run on each page of the conference website and direct visitors to the landing page of your choice to expedite purchases! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to confirmed exhibitors.
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Online Ads |
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Circulation |
7,000+ |
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Advertising Placement Deadline |
Rolling |
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Ad Size |
300 pixels (w) x 300 pixels (h) Ad will rotate with other ads. |
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Rate |
6 Months | $1,700 3 Months | $1,000 |
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For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858 x215.
Exhibitor Mini-Theater
BACK BY POPULAR DEMAND! The Mini-Theater gives you another opportunity to increase your exposure and share your message! Exhibitors and sponsors may reserve 15-30 minutes during unopposed Virtual Expo hours, when attendees are not in education sessions. Presentations will be pre-recorded by SAA's chosen AV vendor.
Mini-Theater presentations appear in the online schedule so that attendees can add your session to their personal schedules.
Fee: $200 per 15-minute presentation.
Presentation Dates: August 6 and 7
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| The conference organizers reserve the right to alter the meeting schedule.
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