Comprehensive Documentation Sites

James E. Brooks Library, Central Washington University

The CWU Archives student manual (LibGuide) is the home page of the reference computer in the reading room and other computers student workers use.

New York University

LibGuide with forms, templates, manuals, and other documentation concerning archival accessioning and arrangement and description.

Oregon Health & Science University (OHSU) Historical Collections & Archives

Processing LibGuide. It has a CC BY license on it, so people are welcome to reuse anything fairly liberally.

State University of New York at Buffalo – UB Special Collections

guide for UB Special Collections covering accessions and description and care of collection material, including policies, training videos and templates, and descriptive best practices for creating resource records (finding aids) and describing digital objects in ArchivesSpace. This guide also covers legacy description and data cleanup.

Stuart A. Rose Manuscript, Archives, and Rare Book Library, Emory University

Collection Services policy and procedure manual including precustodial workflows; guidelines for accessioning, arrangement, description, appraisal, and preservation; workflows for sending material to our offsite facility; project management and assessment policies and procedures; and a section on workplace and environment that includes training information and physical/emotional self-care information.

Our manual is on Github:

You’re welcome to include my contact info with the manual so folks can reach out if they have questions.

~Sarah Quigley, CA
Interim Head of Manuscript Processing
Stuart A. Rose Manuscript, Archives, and Rare Book Library
Robert W. Woodruff Library
Emory University
540 Asbury Circle
Atlanta, GA 30322
Tel: 404.712.7051
Fax: 404.727.0360

University of Tennessee at Chattanooga Special Collections

The Metadata Application Profile and Collection Management Guidelines for Finding Aids and Archival Materials informs University of Tennessee at Chattanooga Special Collections' practices for the application of Describing Archives: A Content Standard (DACS) to generate Encoded Archival Description (EAD) and Encoded Archival Context-Corporate Bodies, Persons, and Families (EAC-CPF) descriptive records using the ArchivesSpace archival collection management application. These guidelines also document the management of physical holdings managed by distinct library systems in separate locations. Archivists in Special Collections iteratively improve the metadata application profile and guidelines as needed.

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