SAA 2011 AT/Archon Roundtable Meeting Notes

Meeting Minutes: AT/ARCHON Roundtable meeting at SAA Roundtable Meetings II

Aug 24, 2011 3:15 PM - 5:15 PM

BUSINESS

1.) Recap of AT/ARCHON RT 2010-2011 activities from past year:

• AT/ARCHON webpage on SAA site now includes: 
  • Annual reports
  • Presentations
  • User profiles 
  • Revised mission, goals, and merged name 
  • Bylaws 
  • Online elections

2.) Tom Hyry: SAA Council and Liaison announcements:

• SAA annual meeting taskforce established
  • Deadline to volunteer is September 26, 2011
  • http://www2.archivists.org/news/2011/volunteers-sought-for-annual-meetin...
• Two new awards established by SAA:
  • Emerging leader (2-10 years in profession)
  • Diversity (individuals and institutions)
• Digital Archivist Specialist certificate established:
  • http://www2.archivists.org/prof-education/das
• Core Values Statement updated on SAA site:
  • http://www2.archivists.org/statements/core-values-of-archivists
• EAC-CPF formally accepted as a standard by SAA

3.) Nancy J. Melley: Director for Technology Initiatives, NHPRC:

• Funding available from NHPRC for projects

4.) Merrilee Proffitt: Senior Program Officer in OCLC:

• New and improved ArchiveGrid released
• ArchiveGrid to be open (do not need to subscribe)

5.) Kira Homo: SAA 2012 Program Committee:

• 2012 meeting will be in San Diego, CA
• Theme will be “Beyond Borders”
• Lightening round format will be endorsed
• Deadline for proposal submissions is October 3, 2011 

MANAGEMENT TOOL UPDATES

1.) Scott Schwartz: ARCHON update:

• Four maintenance releases this past year (see change log at: http://forums.archon.org/viewtopic.php?f=4&t=756):
  • 3.13 (September 2010)
  • 3.14 (January 2011)
  • 3.20 (May 2011)
  • 3.21 (July 2011)
• Training:
  • SAA webinar (May 12, 2011)
  • Implementing DACS in Integrated Content Management Systems: Using ARCHON (University of Miami, August 2010)
• Other:
  • Python script developed that exports digital objects to a local folder

2.) Brad Westbrook and Annie Ross AT update:

• Five maintenance releases this past year:
  • 2.0 update 7 (September 2010)
  • 2.0 update 8 (October 2010)
  • 2.0 update 9 (October 2010)
  • 2.0 update 10 (December 2010)
  • 2.0 update 11 (August 2011)
• Community development:
  • Multiple extent plug-in (Harvard University)
  • Batch DO2 plug-in (NYU)
  • Sample LDAP Authentication plug-in (AT development team)
  • ATReference project (Rockefeller Archive Center)
• Training:
  • AT for SCA at:
    • Southern California (October 2010)
    • Northern California (October 2010)
    • San Diego History Center (April 2011)
    • Black Metropolitan Consortium (Chicago, June 2011)
  • SAA webinar (July 2011)
  • SAA pre-conference (August 2011)

3.) Mark Matienzo: ArchivesSpace report:

• See power point at for full details: http://www2.archivists.org/sites/all/files/ArchivesSpace%20SAA2011.pdf
• Planning phase (2009-2011):
  • Merger agreement
  • Andrew W. Mellon Foundation planning grant submitted and awarded
  • High level requirements submitted
  • Technical planning and design meeting
  • Interviews with archives staff
  • Business model developed
• Project dimensions:
  • New, unified software system
  • Logical merge of AT/ARCHON
  • Selection of organizational home
• How to participate:
  • Join the ArchivesSpace Google Group:
    • http://groups.google.com/group/archivesspace/
  • Participate in technical review process
  • Participate in technical planning/integration process
  • Comments on the current technical specs should be sent to Mark Matienzo within the next month (mark.matienzo@yale.edu)

PRESENTATION: DIGITAL OBJECT WORKFLOW IN AT

Jennifer Waxman and Nathan Stevens, “End to End: Automating Digital Object Workflow”

• Jennifer Waxman and Nathan Stevens described the development and implementation of a plug-in used at NYU for digital object workflow management. The plug-in was used with the “Voices from the Food Revolution “digital project, a born digital oral history collection.
• To download the plug –in, go to the Archivists Toolkit website:
  • http://archiviststoolkit.org/addons

 REPOSITORY USE OF AT/ ARCHON: Project/Plug-in Updates

Marissa Hudspeth: Rockefeller Archive Center AT Reference Module

• Marissa Hudspeth described the development of the ATReference module by the Rockefeller Archives Center for managing reference activities. She outlined the goals of the project, milestones met, and upcoming development.
  • Project update:
    • Patron registration (May 2011)
    • Duplication services (under development, estimated release December 2011)
    • Retrieval, barcoding, use-tracking (July 2012)
    • Reference request and scheduling (TBD)
    • Web interface and personalized user accounts (TBD)
  • Updates and more information can be found on the github site: https://github.com/RockefellerArchiveCenter
• The ATReference team would like feedback on types of reports to generate from the reference module.

NEW BUSINESS

Election results announced –2011-2012 steering committee:

• Chair: Cassie Schmitt
• Co-Chair: Genie Guerard
• Web Liaison: Kat Stefko
• Member: Nancy Enneking
• Member: Kyle Rimkus
• Member: Rachel Wise
• Ex-officio: Scott Schwartz
• Ex-officio: Brad Westbrook

NOTES BY RACHEL WISE 6 SEPTEMBER 2011