Standing Rules

Society of American Archivists
Archives Management Section

STANDING RULES

I.   NAME.

The name of the section shall be the Archives Management Section.

II.  MISSION.

 The mission of the section is: “Addresses the identification and consideration of management and leadership issues that are important to archivists and archival institutions and brings together archivists from dissimilar institutions who share these interests.”

III. MEMBERS.

 Membership in the section shall be determined according to the guidelines established in Section IX. of the SAA Governance Manual.

IV.  GOVERNANCE.

      A. These standing rules of the Archives Managment Section shall serve as a supplement to the SAA Section Bylaws, which govern all SAA sections. Please refer to Section IX. Sections of the SAA Governance Manual for information on membership, section election procedures, reporting requirements, and more. 

      B.  Officers.  The officers of the section shall be a Chair, a Vice Chair, and a Secretary.  Each shall be elected annually. The Chair may not serve for more than three successive years. In addition, a Steering Committee of six members shall be elected, each for a three-year term, with one-third elected in each year. Any committee position that becomes open during a term will be filled during the next regularly scheduled election for the remaining years in that term.  The Immediate Past Chair will be an ex-officio member of the steering committee until replaced by the succeeding past chair.

      B.  Duties of Officers.  Officers shall fulfill those responsibilities specified in Section IX. of the SAA Governance Manual.

      C.  Nominations.  The Chair shall issue a call every June for nominations, including self-nominations, for all positions that are scheduled to be elected that year. This will be announced to all section members via the roundtable’s official email discussion list and website. A slate of candidates shall be established by the officers and announced to section members no later than June15.

      D.  Elections.  Elections shall be conducted online with the assistance of the SAA staff and in accordance with guidelines for section elections as specified in Section IX. Sections of the SAA Governance Manual. Availability of the online ballot and deadline for voting shall be announced by the Chair to all section members via the section’s official email discussion list and website.

      E.  Appointments. Section members may be appointed to additional leadership roles (e.g., Web Liaison, etc.) by majority vote of the officers and steering committee.

V.    MEETINGS.  The roundtable shall hold a meeting in conjunction with the SAA Annual Meeting and may meet at other times as deemed appropriate by the officers. The time and agenda shall be communicated in advance via the roundtable’s official email discussion list and website.

VI.  AMENDMENTS.  To ensure alignment with SAA’s governance documents, any amendments to the section’s standing rules should be reviewed by the executive director (or her/his designee) and the section’s Council liaison by May 1, before they are put forward in a referendum for vote by the section membership. Proposed amendments to the section’s standing rules will appear on the section’s annual election ballot for a final approval by a simple majority of the section’s membership. Any adopted amendments should be posted promptly to the section’s official microsite and be noted in the section’s next annual report to the Council. Any revisions to the section’s name or mission/description must be submitted to the Council for final approval. For more information on amendment procedures, see Section IX. Sections of the SAA Governance Manual.

Adopted by AMRT on August 14, 2013, and by the SAA Council on September 30, 2013. Updated per the member affinity group transition approved by the Council, August 2016.