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In the vernacular, the word archives has come to mean anything that is old or established. . . . A true archives is a contextually based organic body of evidence, not a collection of miscellaneous information. . . . The documents constituting a formal a |
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There are collateral tendencies to use the word 'archive' minus its North American requisite 's' and to 'verbify' the noun. ¶ In many cases, the nonprofessional appropriation of the term 'archives' appears to be part of an attempt by the scholar or |
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Archival science, which emerged out of diplomatics in the nineteenth century, is a body of concepts and methods directed toward the study of records in terms of their documentary and functional relationships and the ways in which they are controlled and c |
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[Duranti] speaks of the 'nature' of archives as a fixed and immutable reality from which true archival theory derives. The nature of archives, however, is a human postulate, based on human assumptions and logically derived from those assumptions. These |
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[archival medium] Recording material that can be expected to retain information forever, so that such information can be retrieved without significant loss when properly stored. However, there is no such material and it is not a term to be used in America |
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Faced with documents in quantities never before encountered in human history, many American archivists have a great deal of trouble believing that losing a few stray pieces of paper would truly matter. Indeed many American archivists might be willing to |
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[archival integrity] A basic standard derived from the principle of provenance and the registry principle which requires that an archive/record group shall be preserved in its entirety without division, mutilation, alienation, unauthorized destruction or |
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The distinction between what and for whom libraries and archives remember accounts form the major differences in archival and bibliographic description. A bibliographic description, such as that found in a MARC record, represents an individual published i |
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[archival bond] The relationship that links each record, incrementally, to the previous and subsequent ones and to all those which participate in the same activity. It is originary (i.e., it comes into existence when a record is made or received and set a |
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[archival6 data] Information that is not directly accessible to the user of a computer system but that the organization maintains for long-term storage and record-keeping purposes. Archival data may be written to removable media such as a CD, magneto-opti |
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The term 'archival'3 indicates the materials used to manufacture the CD-R (usually the dye layer where the data is recording, a protective gold layer to prevent pollutants from attacking the dye, or a physically durable top-coat to protect the surface of |
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The principle of provenance, as applied to appraisal, leads us to evaluate records on the basis of the importance of the creator's mandate and functions, and fosters the use of a hierarchical method, a 'top-down' approach, which has proved to be unsatisfa |
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There are five analyses that make up the basic tools archivists need in their appraisal kits to identify and select records of enduring value. These are an analysis: of a record's functional characteristics – who made the record and for what purpose; of t |
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The basis on which appraisal decisions should be made has been the subject of intense professional debate. Some archival theorists, notably Jenkinson, argue that such decisions should not be made by archivists at all, but only by records creators. In th |
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This idea of Jenkinson's [that archivists ought not to be in the business of destroying records] has, as might be expected, almost universal condemnation by archivists who routinely conduct appraisal, often nowadays mandated in legislation where public re |
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The archivists considering the records to be appraised will study their age, volume, and form, and will analyze their functional, evidential, and informational characteristics. |
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[Henry Adams'] 1910 report 'To American Teachers of History' . . . attempted to demonstrate that Darwinism, thermodynamics and modern scientific thought must influence the teaching of history as a scientific discipline. He argued that historians must re |
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The decision in favor of anonymity1 may be motivated by fear of economic or official retaliation, by concern about social ostracism, or merely by a desire to preserve as much of one's privacy as possible. . . . ¶ Anonymity is a shield from the tyrann |
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Even while establishing the documentary texts that form the core of any edition, editors must consider the documents' need for editorial explanatory or informational annotation, glossaries and gazetteers, back-of-book records, and even the form of the ind |
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Annotations (additions made to a record after it has been created) . . . fall into three basic groups: 1) additions made to the record after its creation as part of its execution (e.g., the date and time of transmission added to an email record at the mom |
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Annotation is, of course, one of the most basic and important ways we have to tailor a document to particular circumstances of use. . . . We may write on a memo or a printed copy of an e-mail message, then fax the annotated copy to someone else. Or we m |
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The distinction between what can and cannot be 'annexed' to a document is like all fine distinctions, difficult. Its particular difficulty may perhaps be illustrated by a reductio ad absurdum. Supposing for example that a Viceroy sends home to the Secreta |
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These rules are designed for use in the construction of catalogues and other lists in general libraries of all sizes. They are not specifically intended for specialist and archival libraries, but such libraries are recommended to use the rules as the basi |
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Ancient documents or data compilation. Evidence that a document or data compilation, in any form, (A) is in such condition as to create no suspicion concerning its authenticity, (B) was in a place where it, if authentic, would likely be, and (C) has been |
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Analytical bibliography studies the processes of making books, especially the material modes of production, including the practices of [a] scriptorium or printing shop. One of the purposes of analytical bibliography is to understand how the processes of m |
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