Annotations (additions made to a record after it has been created) . . . fall into three basic groups: 1) additions made to the record after its creation as part of its execution (e.g., the date and time of transmission added to an email record at the mom

Annotations (additions made to a record after it has been created) . . . fall into three basic groups: 1) additions made to the record after its creation as part of its execution (e.g., the date and time of transmission added to an email record at the moment it is sent, or the indication of attachments added before it is transmitted); 2) additions made to the record in the course of handling the business matter in which the record participates (e.g., comments noted on the face of the record, or embedded in it, and dates of transmission to other offices); 3) additions made to the record in the course of handling it for records management purposes (e.g., the classification code or file number assigned to the record, its draft and/or version number, cross references to other records, and an indication of scheduling actions).