Call for Pop-Up Session Proposals for 2020 Joint Annual Meeting

The ARCHIVES*RECORDS 2020: Creating Our Future Program Committee invites submission of proposals for Pop-Up sessions for the Joint Annual Meeting of the Council of State Archivists and the Society of American Archivists taking place virtually on August 6-7. Pop-Up sessions enrich the conference program by addressing ideas and content that may have “popped up” since November 2019 (when initial proposals were due). 

In crafting your submission, we encourage you to consider the conference theme (Creating Our Future). In many ways the future we were working to create just a short while ago is now starkly different. While many of us are experiencing this instability and its accompanying anxiety for the first time, we must also acknowledge that there are some of us who have always understood the future to be fraught with uncertainty. What does the future look like now for archives, for archivists, and for our communities? What contributions will archivists make to a new vision of the future? 

Complete Pop-Up submissions include:

  • An *abstract (300 words maximum) that explains the purpose of the session; the intended audience; and how the session will proceed.*
  • A short description (100 words maximum) of how your Pop-Up session promotes SAA’s core organizational value of “Ensuring the diversity of its membership and leaders, the profession, and the archival record.” Program sessions should reflect this commitment to a diverse and inclusive program and profession. As each session is composed of individuals and/or organizations with varied personal and professional experiences, perspectives, and identities, please indicate how – in a summative way – your proposal embodies individual, institutional, or geographic diversity, or supports the development, inclusion, and stewardship of a diverse profession or cultural record.  
  • The names of the designated session chair and all CONFIRMED co-presenters, plus each person’s contact information for their office or remote work environment (institution, mailing address, email, and phone). 

All Pop-Up sessions must be crafted to fit within a 45- to 50-minute timeslot, including a brief Q&A period. All presentations will be pre-recorded by the SAA audiovisual vendor and will be livestreamed according to the published schedule on August 6 or 7 between 11:00 am and 4:30 pm Central time. All speakers must agree to the following:

  • To have their presentations pre-recorded by SAA’s audiovisual vendor in advance of the August 6-7 conference. You will be given several options for recording dates, most likely in late July.
  • To have access to an Internet connection, a microphone, and a video camera.
  • To be available during the scheduled presentation time (on August 6 or 7) to respond to attendees’ comments and questions live after the pre-recorded presentation airs.

Four sessions will be selected based on an online vote of CoSA and SAA members. The Program Committee may select up to two additional sessions to ensure balance in the program. You will be notified of the vote results by Tuesday, July 14. 

Deadline for submissions:  11:59 pm Central time on Thursday, June 25.



*If your submission is a resubmission of a proposal that was not selected for the 2020 program, we ask that you address the Program Committee’s suggested revisions, if any, in your proposal.

Annual Meeting referenced: 

Code of Conduct

We value and respect our diverse guests, volunteers, service providers, and staff members. We expect all of our attendees to do the same. Read the SAA Code of Conduct.

CoSA members and others deserve an organizational environment where each individual is treated with dignity and respect. Read CoSA's Code of Conduct.