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DEADLINE EXTENDED: MARCH 30, 2020
March 10, 2020—LYRASIS has been hired by the National Historical Publications and Records Commission (NHPRC) to develop a Small and Diverse Archival Organization Needs Assessment Survey. Thank you for your interest in the project—your support is critical to understanding the needs of small archives and supporting the field!
For the purposes of this survey, “small archives” are generally defined as those repositories with budgets of $100,000 or less and/or holdings of 1,000 cubic feet or less—these are not absolute figures—and repositories should not skip the survey if they have slightly larger budgets or holdings.
LYRASIS recommends reviewing the form and your answers with your colleagues before beginning to answer the survey online; they hope to have one survey representing a single institution, and not multiple surveys from a single site. The survey is available at https://www.surveymonkey.com/r/NHPRC2020.
To assist you in drafting answers and completing the survey prior to entering your information online, a PDF version of the form has been included. If you wish, you may print the survey NHPRC.pdf to review and discuss with your colleagues before completing online.
The survey will take approximately 20 minutes to complete. The survey is editable, so that if you close or exit the browser before submitting your responses, you may finish later, but you are encouraged to complete it in one sitting.
Confidentiality: Your responses are being collected and analyzed by LYRASIS, an independent, nonprofit, membership organization serving libraries, archives, and museums. They will be kept confidential. Only aggregate results will be reported. Please answer these questions to help LYRASIS and NHPRC learn about Small and Diverse Archival Organization needs. To submit your answers, you must click on the “Done” button at the end of the survey form. Please submit the survey by March 30, 2020 at 5:00 pm Eastern time.
If you have any questions, please contact Leigh A. Grinstead at leigh.grinstead@lyrasis.org
Thank you for your support with this important project.
The small archive struggle is absolutely real, so it's great to see NHPRC and LYRASIS putting this together! I really appreciate that they're being flexible with the 1,000 cubic foot cutoff—we're definitely in that grey area ourselves. Running the PDF by the team first is such a smart move; we'll probably do the same thing before committing to final answers online. Gotta make sure we're all on the same page before hitting submit! Now I just need to find some time to sit down with it between processing collections and answering reference requests. Might have to edit my workflow like alightmotionmodi edits videos to make this all fit in!
The small archive struggle is real, and it's nice to see an organization actually trying to measure it! This survey is pretty thorough, but I’m definitely going to run the PDF version by my colleagues first before we commit to the final answers online. We're probably teetering right on that 1,000 cubic foot edge, so it’s good to see they aren't being too strict about the cutoff. Appreciate the heads-up on the deadline, too. We’ll have to put on our dazzcam filter and make sure our responses really pop before hitting 'Done'!
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The Small and Diverse Archival Organization Needs Assessment Survey, commissioned by the National Historical Publications and Records Commission (NHPRC) and conducted by LYRASIS, aims to gain a deeper understanding of the specific challenges and requirements of smaller repositories. While the survey generally targets institutions with budgets under $100,000 or holdings of 1,000 cubic feet or less, they strongly encourage participation from organizations that might be just a bit larger, as their insights are still incredibly valuable. To ensure a thorough and accurate response, it's recommended that you and your colleagues review the questions together before submitting one comprehensive survey per institution online via SurveyMonkey, though a handy PDF version is also available for offline planning and discussion.
The survey itself is designed to be completed in about 20 minutes, and its editable format offers flexibility if you need to pause and return to it later. As you work through the questions, your organization might find it helpful to have quick access to digital resources or tools that can streamline the process. For example, just as a user might seek out a feather client download to enhance their system's performance and manage tools more efficiently for a smoother experience, having your relevant planning documents, collection inventories, or budget reports readily accessible can make filling out the survey a much more efficient and productive task. Your participation is vital in painting an accurate picture of the landscape for small archives and helping to shape the support they receive.
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