Participants in MayDay 2009

The following groups and repositories notified us that they helped to spread the word or participated at some level in MayDay 2009 activities.  Thanks for helping to save our archives!

Archives and Library of Indiana University South Bend

"For this year’s MayDay, the Archives and Library of Indiana University South Bend...have put in place a policy to update our 2008 Disaster Plan every year on May 1st. This past year we had a staff training workshop with conservators and hands-on activities on basic paper and book preservation measures. In the coming year, we’d like to do thorough fire drills and preparedness in partnership with the campus police and the city fire department."

—Alison Stankrauff, Archivist and Assistant Librarian, Franklin D. Schurz Library

Arizona State Library, Archives, and Public Records
Phoenix, AZ

"In Arizona, we're reading the agency disaster preparedness manual. Amazing how this falls through the cracks! Not surprising that new people don't know about it. Some folks who've been here for some time don't know about it! Better to have some idea what to do BEFORE disaster. Like, where to meet in case of a fire.

Also, the IT department is going through the building looking for electrical stuff on the floor that would short out in case of a water leak/flood. I picked this because it's a pet peeve and I broke my own rule -- the surge protectors under my desk are on the floor (although all the equipment is elevated).

Having seen the Mississippi coast after Katrina, I can't tell you how passionate I am about this."

—Richard Pearce-Moses; Deputy Director for Technology and Information Resources; Arizona State Library, Archives, and Public Records

Australian Library and Information Association
Deakin, Australia

MayDay information

Blue Shield Australia
Adelaide, South Australia

MayDay announcement

PDF flier

Showcase of Collaborative Projects

Cape May County
Cape May, New Jersey

Conservation Center for Art and Historic Artifacts
Philadelphia, Pennsylvania

Press release

Washington, D.C.

Press release

North Syracuse, New York

Heritage Preservation
Washington, D.C.

Prize Winners

Press Release

Heritage Emergency National Task Force

IMLS: Connecting to Collections
Washington, D.C.

Connecting to Collections: A Call to Action

The Library of Congress
Washington, D.C.

Level of Collections Emergency Scenarios

Listen To/Watch Free Webinar


"To commemorate May Day, the Library of Congress has developed a disaster preparedness tool to aid archives, libraries, and museums in validating their emergency planning. Library staff have prepared a downloadable set of common collections emergency scenarios that will help institutions validate their emergency plans against different sets of contributing elements arranged in order of increasing urgency. Emergency teams and planners can use these scenarios to conduct 'table top' or 'talk-through' rehearsals that help identify response needs and challenges. See, 'What's New' after May 1. Note: The Library is busily loading this text on the Web right now."

The Library of Congress is also offering a Webinar on 'Finding Funds for Preservation for Archives, Libraries, and Museums,' by Diane Vogt-O'Connor, Chief of Conservation, Library of Congress on Tuesday, May 5th from 2- 3 pm. The Webinar describes grantfunding strategies and tactics, reviews funding sources and tools, and provides an overview of a free downloadable 125 page guide to preservation funding on the Library Website that describes almost 2,000 different grant funding sources of over $5,000 or more that anyone may use to fund preservation in their archives, library, or museum. Register to attend the free webinar at:"

—Diane Vogt-O'Connor, Chief of Conservation, Library of Congress

New York State Archives / New York State Museum / New York State Library
Albany, NY

"As part of the national MayDay project to raise awareness of disaster planning and preparation for cultural institutions, the American Institute for Conservation has partnered with the American Association of Museums and Learning Times to offer this special online program:

The New York State Archives, along with its partner institutions the New York State Museum and the New York State Library, has registered for this webinar and is encouraging attendance by Collection Stewardship Team members, Collections Response Team members, Emergency Coordination Team members, and Security supervisors."

—Marie Culver; Preservation Administrator; New York State Archives

SAA Preservation Section


State of Rhode Island Office of Library & Information Services Department of Administration
Providence, Rhode Island

Press release

University of Nevada Las Vegas, UNLV Libraries: Department of Special Collections, Lied Library
Las Vegas, Nevada


"This was our first year participating in MayDay activities. Conservator Michael Frazier and his staff in the Preservation/Conservation Laboratory within UNLV. Special Collections took advantage of the day to inventory, consolidate, and re-position the disaster recovery supplies in Lied Library. These items would be used to salvage library and archival materials in the case of an emergency recovery event such as a sprinkler head going off or a water pipe break within the library. Disaster recovery supplies included in this move were a wet-vac, electric fans, extension cords, drying rack, milk crates, freezer paper, plastic tarps, paper towels, absorbent pads, security tape, potable water containers, and protective gear. By repositioning this equipment within the Access and Delivery Services Department [Circulation] on the first floor, library personnel now have easy access to supplies they would need in responding to an emergency.

Frazier conveyed this information to all library staff in a library-wide email, as well as to the UNLV Preservation/Conservation website, and Manuscripts Librarian Su Kim Chung publicized the event on the UNLV Special Collections' Facebook Page, along with a link to the SAA website on MayDay 2009.

For pictures of the activity, go to:

—Su Kim Chung, Manuscripts Librarian, Special Collections



Last updated: November 9, 2010

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