Public Library Archives & Special Collections Section Meeting
Society of American Archivists
Wed., April 17, 2024, 1pm PT/ 2pm MT/ 3pm CT/ 4pm ET
Minutes:
Meeting began at 3:00 PM CST
Present: Joanna Kolosov, Catherine Tremblay, Erin Barnes, Biz Gallo, Catherine Oseas(late)
Motion to approve, Joana makes motion to approve, Erin seconds, approved
- Change to Standing Rules - Governance
- Update from Roundatble to Section
- Update to two Co-chair positions (co-chair being a 2 year staggered term for continuity)
- Duties will be shared between co-chair positions and duties of Vice Chair were deprecated as they were absorbed into co-chair position
- Co-chairs coordinate between the pair to fulfill responsibilities, but not specify which is responsible for what
- Joana will finalize the language and share with Jasmine Jones to review with SAA Council to be approved at same time as election
- Call for Nominations for Next Year’s Slate
- Link to poll from last year, needs to be updated with new co-chair roles
- Co-chair and Secretary roles are up for election, one at-large member and web master will be rotating off
- Gauging interest from current steering committee on desire to move or maintain roles if allowed (no more than 3 consecutive years)
- Timeline for call to go out at beginning of May, mid-May request for statements from interested individuals, post statements to be ready for election in June
- Joana will work with Catherine and Charmaine to draft the call, update what we have and link out to descriptions to the microsite To be done by April 20th, posted beginning of May.
- Memory Lab blog series - update
- SFPL to be posted tomorrow 4/18
- Website/blog traffic peaks with each post!
- Joint annual section meeting with Web Archives Section (Corinne and Allison to join)
- Choose date (July 1-August 1)
- Hopefully July 17th (10PST/11MT/12CST/1ET) if speakers are available.
- create a meeting outline ex.
- Introduce the meeting
- Each chair does a short (5-10 minutes) report of section business/summary of the year
- Introduce Speaker(s)
- Presentation
- Leave room for Q&A
- Conclude meeting
- decide if we want a panel of speakers or just one or two
- Come up with some brainstorming ideas/questions for speakers to address
- How these projects came to be?
- Community driven vs library?
- Are the communities involved in the capture?
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- identify and reach out to speakers with some topic ideas for them to consider
- At risk collections and communities
- assign roles
- Introduce meeting
- Introduce Speaker(s)
- Monitor chat (Catherine Oseas)
- Conclude meeting
- ArchiveIt community webs- speakers pulled from recent publications?
- Panel (2-3 speakers 10 minutes each)
- Queer sites in Alabama? (Melinda Shelton)
- At- Risk Collections/Communities?
- Alaska to be contacted by Corinne Chatnick
- Dylan Gaffney to be contacted by Catherine and Joana
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- Reappraisal and Deaccessioning
- The other programming we were going to do
- May 9th - AAA hosting
- Susan Goldstein has been contacted
- Maybe do a program in June - vent session “no bad ideas in a brainstorm” and bring Susan in top of next year?
