Meeting Minutes, 2018 December 5 (I&A Steering Ctte.)

SAA I&A Steering Committee Meeting, 2018-12-05

11:00am-12:00pm PST

Call-in Number: (641) 715-0700

Access Code: 767350

Present: Courtney, Steve, Rachel, Summer

Not Present: Sara, Kristin, Samantha

Notetaker: Rachel

Agenda

Introductions

Ruth - next time

Kristin- next time

Check-in on ongoing projects:

Outreach

• Social Media (Facebook, Twitter): Samantha

  • Things are going swimmingly

• Blog master: Summer

  • Needs to post:

    • Rachel’s Steering Share

    • Sara’s Steering Share

  • Survey re blog?

    • Gathering audience’s support/interests re the blog

    • Re-design?

    • Summer will draft survey on Survey Monkey

      • CD to share SurveyMonkey login

• I&A Liaison/Meeting Minutes: Sara

• I&A Monthly Recap: Kristin

Research Teams

• Archivists on the News- Steve

  • Currently 5 confirmed volunteers for Archivists on the News

    • Have post for this week, but haven’t had time to edit it yet (should be done by Friday)

    • Plan to write 1 news post per month

  • Collaborating with COPA for News Response Team

    • Contacted interested volunteers re our news teams vs. COPA’s news team

    • Will manage to not duplicate efforts but to cross-promote on social media but not duplicate blog posts

Blog Series

• Steering Shares: everyone! Please refer to Google calendar.

  • Steering Share, Ruth 12/14

  • Mid-year Share, Courtney 1/4

• Archivists on the Issues- Ruth (Rachel as backup)

  • Call is out! No responses as of yet…

    • Repost in January

  • Recruiting people to write single posts?

    • Tap into your networks

    • Perhaps Karly Wildenhaus to write a post about unpaid internships

• ICYMI: As needed

  • C’mon people!  

Special Projects

• Temp labor survey working group- Courtney, Steve, Sara, Rachel

  • Steve added Courtbot on Qualtrics -- so this is a great way to go, way more features than SurveyMonkey

  • We are moving forward with the survey ourselves (as opposed to working with SAA/getting money etc/spending money)-- basic data analysis

    • Can hand over raw data to new SAA group

    • Draft of questions-- touch base in January to finalize questions to get the survey out in early spring/end of winter.

Other things!

• Collab with Sunlight Foundation- Courtney

  • Double rachel call (Rachel B and Rachel M)

  • Webinar with Web archiving section

    • Chair Alexis says “awesome”

    • Rachel (of Sunlight) will be running the show and web archiving section and I&A will be cosponsoring in Spring

    • Blog post to follow

• Advocacy Design Share- Summer

  • Sent Mary Rubin an email re this project

  • Work towards creating a space for people to submit materials rather than us creating the materials ourselves (list is not comprehensive..some ideas) modeled after Library Design Share Portal, Library Workflow Exchange

    • Guidelines for addressing issues at higher levels and lower levels

    • Meeting guidelines

    • Advocacy/marketing materials (open houses, etc)

    • Instruction-based materials

• November Joint Advocacy call- Courtney and Summer

  • Minutes

• Annual Meeting- all

  • Keep thinking of good ideas!

  • Courtney suggested the idea of organizing a cool panel-- labor organizers perhaps

• Date of next meeting Jan. 2nd. Keep? → push to 1/9

  • Reminder: Rachel M’s bday is 1/8

Courtney: Reach out to Ruth

Rachel:  Resend call for Archivists on the Issues in Jan.

All: ongoing assignments