Managing Physical & Digital Architecture, Design, and Construction Records

Certificate Eligibility: 
10 ARC, 1.5 CEU
2 days
Max Attendees: 
Tactical and Strategic

Architecture, landscape architecture, planning, urban design, graphic design and many other professions produce design and construction records that provide a unique perspective for understanding the design process and the built environment. These records, created through complicated work processes, often are produced with fragile materials, fugitive media, and complex digital files, making the implementation of basic archival functions of appraisal, arrangement, description, preservation, and reference a formidable task. In this two-day workshop, participants learn how to preserve and provide access to physical and digital design and construction records. The first day covers the process of design, legal issues, appraisal, types of records, arrangement, and description; the second day focuses on media and support identification, preservation, reformatting, reference, and patron use.

Learning Outcomes: 
Reflect the process of design in arrangement and description of architectural materials
Identify the special legal issues created by design and construction records
Identify content and intent of physical and digital design drawings and construction
Develop methodologies for appraisal, arrangement, and description appropriate for a variety of repositories
Identify specific media and supports used for design and construction drawings
Recognize common types of physical deterioration, methods for preservation of born-digital and digitized records, various options for holdings maintenance, and when to refer problems to professional conservators
Become familiar with a variety of housing and digital storage methods for design and construction drawings and identifying those appropriate for their institution and budget
Make informed decisions for reformatting design and construction records for access and preservation
Address the specialized handling, reproduction, and use needs when providing reference and access for this material
Become familiar with digital design landscape and the unique preservation and access concerns regarding computer-aided design (CAD) and Building Information Modeling (BIM) records
What You Should Already Know: 

Basic knowledge of archival practice and professional standards

A&D Core Competency: 
1. Arrangement: Understand the process of organizing materials with respect to their provenance and original order to protect their context and facilitate access.
2. Description: Analyze and describe details about the attributes of a record or collection of records to facilitate identification, management, and understanding of the work.
4. Management: Demonstrate ability to manage physical and intellectual control over archival materials.
6. Ethics: Convey transparency of actions taken during arrangement and description and respect privacy, confidentiality, and cultural sensitivity of archival materials.
7. Risk Management: Analyze threats and implement measures to minimize ethical and institutional risks.
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