EAS Steering Committee Meeting Minutes - 2020 August 24

Encoded Archival Standards Section

Agenda/Minutes

August 24, 2020

1. Attendance

   1. Present: 

      1. Dallas, Betts, Bo, Sue, Michele

2. Welcome to new members 

   1. We’ll plan to have another meeting in September with just 2020-2021 members to discuss meeting regularity, communication, etc.

3. Annual report 2019-2020

   1. Due September 1

   2. Draft will be linked here when available! Draft:

      1. Feedback appreciated, particularly for the questions related to the SAA Strategic Plan, the 2020 annual meeting (particularly number of attendees!), and questions related to the future of the section (e.g., those related to section mergers/affiliations)

4. Survey Data release

   1. Should we be releasing the data and a PDF of the presentation now to other sections, regional groups, our list-serve, resources page, etc.?

   2. Should we plan to use the same volunteer list as we have in the past? Do new members have other ideas or want to share the list with other groups?

1.  
   

   1. Does anyone have time/availability for writing a formal report, or should we focus on other next steps?

      1. After release of data, check with Description, TS-EAS, other sections about interest in 

   2. Draft email with links to all the data

2. First steps to using survey data

   1. Webinars

      1. Brainstorm document

      2. Bring to conversations with TS-EAS and Description 

      3. EAD crosswalks 

      4. Where do EAD and EAC-CPF fall within overall alphabet soup (descriptive standards, content standards, etc.)

      5. Low-cost tools to work in spreadsheets/EAD together

      6. EAD & ArchivesSpace - tools for editing, cleaning up, etc

      7. Building a National Finding Aid Network - grant includes outreach on National Finding Aid Tool

   2. Updating resources page

      1. Links to webinars related to EAD and EAC-CPF

      2. Check all the links and remove anything out of date

      3. Update with sources we use

   3. Should we set up meetings with other section leadership?

      1. Already have one with TS-EAS Outreach

      2. Should we try to set some up for the fall with other sections’ leadership- Description? Others?

3. Meeting minutes going online

   1. Can share access to 2019-2020

   2. Does anyone have older? Should we try to get access to those?

      1. Previous co-chairs: Lora Woodford, Patrick Galligan

   3. Any thoughts on standard practice for making 2020-2021 minutes available

4. Action items:

   1. Reach out to Lora Woodford & Patrick Galligan for past meeting minutes: Betts (done)

   2. Update meeting minutes for 2019-2020 on website: Bo

   3. Set up meeting with Description Steering Committee: Sue

   4. Look at resources page, note what needs to be removed/updated, make list of resources to add: ALL

   5. Brainstorm webinars - topics, collaborators, etc: ALL

   6. Sign up for survey data sharing: ALL

   7. Get survey data set cleaned up and on the website: Betts

   8. Put together email to share all survey data: Betts

   9. Send emails with survey data links once draft approved: ALL

   10. Create 2020-2021 folder & share - Betts