Standing Rules

Society of American Archivists
Archival Educators Section

STANDING RULES

I. NAME. The name of the section shall be Archival Educators Section. 

II. MISSION. The mission of the section is to facilitate the exchange of information about archival education programs throughout the United States and Canada and provide a forum for the discussion of issues relevant to those who teach courses and workshops in archival administration and related topics, in both academic institutions and other settings.

III. MEMBERS. Membership in the section shall be determined according to the guidelines established in Section IX. of the SAA Governance Manual. 

IV. GOVERNANCE. 

A. These standing rules of the Archival Educators Section shall serve as a supplement to the SAA Section Bylaws, which govern all SAA sections. Please refer to Section IX. Sections of the SAA Governance Manual for information on membership, section election procedures, reporting requirements, and more. 

B. Officers.

The section shall be lead by a Chair who is elected annually and who may not serve for more than three successive years. 

In addition, a Steering Committee of three to five members shall be elected, each for a two-year term, with staggered elections for membership. 

C. Duties of officers. Officers shall fulfill those responsibilities specified in Section IX. of the SAA Governance Manual. 

D. Nominations. The Chair shall issue a call for nominations, including self-nominations, for the positions of Chair and Steering Committee member(s) every June to all section members via the section's official email discussion list and website. A slate of candidates shall be established be the officer[s] and announced to the section members no later than June 15. 

E. Elections.

Elections shall be conducted online with the assistance of the SAA staff and in accordance with guidelines for section elections as specified in Section IX. Sections of the SAA Governance Manual. Availability of the online ballot and deadline for voting shall be announced by the Chair to all section members via the section’s official email discussion list and website.

F. Appointments. Section members may be appointed to additional leadership roles (e.g., Newsletter Editor, Web Liaison, etc.). One member of the Steering Committee is appointed to SAA's Student Program Subcommittee each year. That appointment is done through consensus of the Steering Committee and Chair. 

V. MEETINGS. The section shall hold a meeting in conjunction with the SAA Annual Meeting and may meet at other times as deemed appropriate by the Chair and Steering Committee. The time and agenda shall be communicated in advance via the section's official email discussion list and website. 

VI. AMENDMENTS. To ensure alignment with SAA’s governance documents, any amendments to the section’s standing rules should be reviewed by the executive director (or her/his designee) and the section’s Council liaison by May 1, before they are put forward in a referendum for vote by the section membership. Proposed amendments to the section’s standing rules will appear on the section’s annual election ballot for a final approval by a simple majority of the section’s membership. Any adopted amendments should be posted promptly to the section’s official microsite and be noted in the section’s next annual report to the Council. Any revisions to the section’s name or mission/description must be submitted to the Council for final approval. For more information on amendment procedures, see Section IX. Sections of the SAA Governance Manual.

Updated per the member affinity group transition approved by the Council, August 2016.