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Function1 and competence are a different order of the same thing. Function is the whole of the activities aimed to one purpose, considered abstractly. Competence is the authority and capacity of carrying out a determined sphere of activities within one |
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The birth of the form2 nicely illustrates how documents were streamlined and tailored in the service of ever greater efficiency. . . . [Workers' documentation of their activities] could be standardized and speeded up by printing forms, sheets of paper who |
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Diplomatics defines form4 as the complex of the rules of representation used to convey a message, that is, as the characteristics of a document which can be separated from the determination of the particular subjects, or places it concerns. Documentary fo |
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Business forms5 serve as the primary means of communicating information in a methodical, standardized, and repetitive way. A well-designed form constitutes the equivalent of a flowchart which describes and standardizes a process. The form serves as a cata |
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The dimensions of standard negative, print, and transparency sizes are called formats. In general, the nominal dimensions of the picture area (e.g., 2¼ inches square) are used for roll, cassette, and cartridge films, while the actual outer dimensio |
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Theorists established [the rules of ars dictaminis, the art of composition and style], which were meant to direct the composition, style and rhythm of every type of public document, private contract, and business and family correspondence. The various tre |
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Glossary Citation |
Stains, specks, spots and blotches in paper. The cause or causes of foxing, which usually occurs in machine-made paper of the late 18th and the 19th centuries, are not completely understood, but in all likelihood, it is fungoid in nature.¶ Two signi |
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The fonds is the chief Archive Unit in the Continental system and the basis of all rules of arrangement. The most important of all principles of Archive Management is named from it le respect pour les fonds. . . . A fonds is an organic whole and that any |
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The fonds, therefore, should be viewed primarily as 'an intellectual construct.' The fonds is not so much a physical entity in archives as it is the conceptual summary of descriptions of physical entities at the series level or lower, and descriptions of |
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The Canadian preference for the French term fonds to define the records of one creator originated with Towards Archival Descriptive Standards, which purposefully chose it in order 'to avoid certain terminological confusion which has grown around the terms |
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A sheet of paper 13 × 16 inches, folding to 8 × 13, now called legal size, to distinguish it from letter size or common typewriter paper, which is 8½ × 11 inches. Surviving documents on such paper show that it was watermarked wit |
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Documentary form4: The rules of representation according to which the content of a record, its administrative and documentary context, and its authority are communicated. The two types of documentary form are extrinsic elements and intrinsic elements. |
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The text of most documents contains after or within the disposition several formulae, the object of which is to ensure the execution of the act, to avoid its violation, to guarantee its validity, to preserve the rights of third parties, to attest the exec |
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The special challenges for making and keeping reliable records and preserving authentic records, the most salient characteristic of which is the lack of a stable form and content (that is, of fixity), as is the case with experiential, interactive and dyna |
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Copyright · A work is 'fixed' in a tangible medium of expression when its embodiment in a copy or phonorecord, by or under the authority of the author, is sufficiently permanent or stable to permit it to be perceived, reproduced, or otherwise commu |
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Flat filing2, which emerged in the second half of the nineteenth century, was a more satisfactory interim storage technology [than pigeonholes] that increased efficiency of retrieval as well as capacity. The various types of flat files, in which document |
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The number of folds which a specimen (usually paper) will withstand before failure, under controlled conditions in a specified instrument. In the usual test, a specimen is subjected repeatedly to double folds through a wide angle while under tension. Fold |
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Glossary Citation |
The term file3 must have been one of the first to be used in commercial data processing terminology. Even before the advent of computers a deck of punch cards was often called a 'card file,' a term also applied to the cabinet in which the cards were store |
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Appropriate file structure can segregate records of long-term value from those of transitory use and thus facilitate appraisal and other archival processes. As a result of carefully considered file design and maintenance, the archivist can accession reco |
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Glossary Citation |
The objectives of FTP are 1) to promote sharing of files (computer programs and/or data), 2) to encourage indirect or implicit (via programs) use of remote computers, 3) to shield a user from variations in file storage systems among hosts, and 4) to trans |
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In Alliance to End Repression v. Rochford [75 FRD 441, 447 (N.D.Ill. 1977)], the court rejected an objection to discovery requests on the grounds that production of the information would be unduly burdensome because the materials were not in an organized |
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Although filing units within series may be single documents or single documents within enclosures or annexes, they are more likely to be assemblages of documents relating to some transaction, person, case, or subject, depending upon the filing policy or s |
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The 'fat file' hypothesis put forth in the Massachusetts Supreme Court cases appraisal . . . suggested that the likelihood of case files having archival value increased with their size. [Citing Michael Stephen Hindus, Theodore M. Hammett, and Barbara M. H |
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As exceptional, unusual, or controversial cases almost by definition generate more correspondence than their routine counterparts, such files will be thick and thus easily identifiable even in vast series to be pulled for archival retention. Of course, no |
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The head of each Federal agency shall make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and designed to furnish the information |
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