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In response to the difficulty of manually managing electronic records, agencies are slowly turning to automated records management applications to help automate electronic records management life-cycle processes. The primary functions of these applicatio |
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To preserve the historical records of local governments, archivists must offer a comprehensive record administration program that promises cost-savings, efficient retrieval of information, and the cultural benefits of the preservation of that government's |
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A records retention program that reflects consistent procedures based on business needs will generally be legally acceptable. Inconsistent procedures may be viewed as attempts to destroy evidence and circumvent justice. Improper destruction of records 'lo |
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Anyone who works as a keeper of stuff in a corporate environment cannot afford to worry too much about the fine distinctions between Record Manager, Librarian, Archivist and Document Control Manager. The key is to keep what the corporation needs. Need i |
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Who among us hasn't felt trapped in a tangle of paperwork and bureaucratic red tape, unable to make a move without a form? |
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Since each agency is legally obligated to create and maintain adequate and proper documentation of its organization, functions, and activities, it needs to issue recordkeeping requirements for all activities at all levels and for all media and to disting |
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An electronic recordkeeping system may be either a distinct system designed specifically to provide recordkeeping functionality or part of another system. A distinct electronic recordkeeping system will comprise an application program which provides reco |
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[A] witness who gives foundation testimony should be thoroughly familiar with the recordkeeping system that produced the document. The witness should be prepared to testify concerning the steps that went into preparation of the document, procedures used t |
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A records continuum perspective can be contrasted with the life cycle model. The life cycle model argues that there are clearly definable stages in record-keeping and creates a sharp distinction between current and historical record-keeping. The record co |
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The general purpose of a system of records management is that of providing the creator with the records necessary to support the efficient continuation of its activities, guaranteeing the recorded evidence, whether for internal purposes or for regulatory |
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A body of organizationally related records established on the basis of provenance with particular regard for the administrative history, the complexity, and the volume of records and archives of the institution or organization involved. |
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Before the National Archives began using the term 'record group' the Public Record Office in Great Britain was using the term 'archive group' to designate the records of an entire agency, no matter how large, including the records of entire ministries. Th |
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Both the necessity and the effect of recordation rest solely on statute. The recording of deeds and other instruments affecting the title to land is purely a system of legal institution, and not of common right or abstract justice. At common law in Engl |
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Recorders are ministerial officers on the faithful performance of whose duties the validity of transfer of land especially depends, and they, and the sureties on their official bonds, are generally held to strict accountability for their acts and omission |
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v. ~ Probably before 1200 recorden to repeat, recite . . . , later to set down in writing . . . ; borrowed from Old French, repeat, recite, report, learned borrowing from Latin, and borrowed directly from Latin recordari, remember, call to mind. . . . – n |
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A record is assumed to be a representation of a fact or act that is memorialized on a physical carrier – that is, a medium – and preserved by a physical or juridical person in the course of carrying out its activities. It follows that a record cannot exis |
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All images constitute a record, irrespective of the value we may attach to the information they contain. |
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The term 'record' means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, his education, financial transactions, medical history, and criminal or employment history and tha |
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[Records are] . . . any type of recorded information, regardless of physical form or characteristics, created, received, or maintained by a person, institution, or organization. . . . Records are extensions of the human memory, purposefully created to re |
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Henry Metcalfe argued 'Now, administration without records is like music without notes – by ear. Good as far as it goes – which is but a little way – it bequeaths [sic] nothing to the future. Except in the very rudest industries, carried on as if from h |
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Under direct attach a record does not import verity. No presumptions arise to support it, and it can survive only in the event that it speaks the truth and is free from error. |
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He who acts in reliance on the record has behind him not only the natural equities of his position, but also the special equity arising from the protection afforded everyone who trusts the record. |
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Records, the fundamental instrument of business transactions, are mutating from a concrete, static, structured document to formless, dynamic data that resides in a computer's memory or on a disk. As records migrate from a stable paper reality to an intan |
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Reappraisal and deaccessioning can serve as a collection management option for a number of reasons. A previous collecting policy that indiscriminately acquired materials, a lack of storage space, or the identification of materials that are more appropriat |
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'Records' includes all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in conn |
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