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The development of a fully functional digital archives requires an integrated recordkeeping system that identifies, describes, schedules and destroys or retains your organization’s born digital records. Successful recordkeeping systems reflect business processes and applicable federal and state statutes while identifying records with permanent value to be archived. The ideal recordkeeping system interfaces with a digital repository used to curate electronic records and support a wide range of archival processes, including preservation and access. Before purchasing or building a recordkeeping system, you need a clear list of system requirements specific to your organization. From these specifications, you can build a good Request for Proposal (RFP), select a system or vendor, and successfully implement your recordkeeping system.
Archivists, records managers, IT professionals, and administrators who need to define system requirements for an electronic recordkeeping system and/or digital repository and then develop a Request for Information, Proposal and/or Quotation (RFI, RFP, and RFQ).
Participants must have a working knowledge of archival and records management processes. Knowledge of digital archives and libraries is helpful but not required. This course complements other DAS courses such as Thinking Digital, Digital Curation: Fundamentals for Success, Digital Archives and Libraries, Archival Collections Management Systems, and Digital Curation Planning and Sustainable Futures.
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