Accessioning and Ingest of Digital Records

Certificate Eligibility: 
5 ARC, 0.75 CEU
1 day
Max Attendees: 
Tactical and Strategic

Perhaps your institution has found itself in a situation where a prominent donor has offered a trove of significant Office documents and digital photographs stored on a hard drive; or, an important department is ready to transfer records of long-term value from a file server to the archives; or, a professor drops off an external hard drive and DVDs with video footage from a symposium featuring nationally recognized participants.

If you were unprepared or unsure of how to handle such a donation, this course will introduce you to basic policies, resources, and procedures that will enable your institution to successfully accession and ingest common born-digital materials (Office documents, PDFs, images, audio, video, and email).

In this context, “ingest” (as outlined by the Open Archival Information System Reference Model) encompasses “accessioning” in its traditional sense (i.e., “to take legal and physical custody of a group of records or other materials and to formally document their receipt”) but includes additional steps to validate the transfer and make the content suitable for long-term preservation. The course will focus on working with "born digital" archives (i.e., content that originated in a digital format), but core concepts and strategies will be applicable to digitized surrogates of physical and analog materials.

NOTE: Links to software will be included in registration materials. Participants are encouraged to pre-install applications and will be invited to attend office hours with instructors prior to the course to attempt to resolve any issues. Students will have the opportunity to participate in hands-on activities as part of the course, but instructors will have limited ability to troubleshoot during the class.

Previously titled Accessioning and Ingest of Electronic Records

Learning Outcomes: 
Discuss current practices and resources
Develop policies and workflows best suited to your institution’s mission and resources
Identify relevant issues and challenges
Who Should Attend: 

Practitioners and managers with little or no experience handling born-digital materials (as opposed to digitized versions of paper/analog items) as well as IT professionals who seek to better understand archival concerns. Note that this course will not explore the creation, support, and use of database systems used to create and maintain accession records or to track the ingest, location, and status of digital deposits.

What You Should Already Know: 

This course touches upon topics taught in Appraisal of Digital Records, Arrangement and Description of Digital Records: Part I and Part II, and Digital Forensics for Archivists: Fundamentals and Advanced.

DAS Core Competency: 
1. Explain the nature of digital records and their lifecycle.
3. Formulate strategies and tactics for appraising, acquiring, describing, managing, organizing, preserving, and delivering digital archives.
"I feel like the information was presented in such a way that I could really use it to create a process for ingesting and acquiring electronic records at my institution."
"The combination of the real-life examples and the description of tools was most valuable and will help me apply what I've learned to my work at my organization."
"Group discussions were helpful. Content was communicated effectively."
"Normally I'm worn out after one of these workshops. I was energized when I left this one. Thank you."
Host a Course:

Interested in hosting a course? Visit our Host a Course page for information on what is required and how to apply!

Subscribe to Education eNews

Want to keep up-to-date on the latest course offerings? Sign up for our Education eNews updates for education insiders!