ArchivesSpace

Arizona State University

This manual describes archival and manuscripts processing at Arizona State University. It introduces core concepts to processing; discusses appraisal, duplicates, discards, and scheduled records; walks through the physical processing of a collection, and includes information on the creation of a finding aid. The section on finding aids is written to be tool independent although it does include information on using ArchivesSpace for the elements being described. Screenshots included.

Manuscript and Archival Records Processing Manual

Oklahoma State University

This manual, written for Oklahoma State University in 2014, covers basic creation of resource records; updating resource records; and adding notes, subjects, and agents in ArchivesSpace. It is 22 pages and includes screenshots.

Creating/Updating Finding Aids in ArchivesSpace

This manual, written for Oklahoma State University in 2014, covers basic creation of accession records and using ArchivesSpace to search resource records. It is 16 pages long and includes screenshots.

Using ArchivesSpace: A Quick Guide

Online Archive of California (OAC) (California Digital Library)

This user guide is intended for institutions that are utilizing ArchivesSpace to create Resource and/or Digital Object records for contribution to the Online Archive of California (OAC) and Calisphere websites.

OAC/Calisphere Contributor User Guide to ArchivesSpace

New York University

Our documentation is currently a publicly available libguide that documents our ASpace usage in a broad sense. It outlines guidelines for local usage, hosts training resources for troubleshooting or assistance in specific functionality, and documents the processes for in-house and external development. It includes, but is not solely comprised of, a local usage manual.

ArchivesSpace @ NYU libguide

University at Buffalo: The State University of New York

This LibGuide created by Special Collections staff at University at Buffalo contains in-depth sections for populating accesion records and resource records. It also contains detailed documentation for working with legacy EAD container lists and best practices for describing hybrid collection.

Processing and Description: ArchivesSpace

University of Nebraska Consortium of Libraries

These best practice documents were created to guide processors in their use of ArchivesSpace. They detail how to create resource records, agent records, location records, and subject records.

University of Nebraska Consortium of Libraries Resource Record Minimum Required and Desired Fields

University of Nebraska Consortium of Libraries Best Practices for Input of Agent Records in ArchivesSpace

University of Nebraska Consortium of Libraries Best Practices for Input of Location Records in ArchivesSpace

University of Nebraska Consortium of Libraries Best Practices for Input of Subject Records in ArchivesSpace

University of Rochester

This 7-page guide is a numbered list of the fields required when creating an ArchivesSpace resource record. For each listed field, it gives a brief description. The list is organized into the following sections: Basic Information, Dates, Finding Aid Data, and Notes. Screenshots included.

Untitled Document

University of Southern California

This is a detailed guide written for archival processors at USC Libraries on creating finding aids in ArchivesSpace. It describes each component of a resource record and the requirements when entering data. It also includes appendices for creating agent links, creating subject access points, and publishing a finding aid via the public interface. Screenshots included.

Entering Finding Aid Data in ArchivesSpace

This is a half-page document that briefly lists six best practice policies for resource record creation. It cites common errors when entering description into ArchivesSpace and prescribes the correct practice.

ArchivesSpace Resource Record Creation Best Practices Policies and Procedures

Virginia Tech Special Collections

This 64 page guide includes step-by-step instructions for use for Virginia Tech Special Collections​ implementation of ArchivesSpace. It is designed for staff and student employees and is used in training and as a reference tool. It covers most sections except for reports, and container and location profiles (which we are not currently using). The manual is cross-referenced and includes examples, but does not have screenshots. It also includes appendices that are helpful for aligning resource record/finding aid content for submission to Virginia Heritage, our state-wide portal.

Virginia Tech ArchivesSpace Manual for Special Collections (v.1.7)​

Submitted by Kira A. Dietz, Acquisitions and Processing Archivist, 2017 April 13.

Updated by Kira A. Dietz, Assistant Director, Virginia Tech Special Collections and University Archives, 2020 March 25.

AttachmentSize
University of Southern California ArchivesSpace Resource Record Creation Best Practices Policies and Procedures45.21 KB
University of Southern California Entering Finding Aid Data in ArchivesSpace2.04 MB
Arizona State University Manuscript and Archival Records Processing Manual477.61 KB
Oklahoma State University Creating/Updating Finding Aids in ArchivesSpace989.84 KB
Oklahoma State University Using ArchivesSpace: A Quick Guide869.55 KB
University of Rochester Untitled Document275.2 KB
University of Nebraska at Omaha ArchivesSpace Record Creation Walkthroughs415.61 KB
OAC/Calisphere Contributor User Guide to ArchivesSpace541.98 KB
Virginia Tech ArchivesSpace Manual for Special Collections (v.1.5)​1.14 MB
Virginia Tech ArchivesSpace Manual for Special Collections (v.1.6)​670.1 KB
Virginia Tech ArchivesSpace Manual for Special Collections (v.1.7)​652.41 KB
University of Nebraska Consortium of Libraries Best Practices for Input of Agent Records in ArchivesSpace113.96 KB
University of Nebraska Consortium of Libraries Best Practices for Input of Location Records in ArchivesSpace82.43 KB
University of Nebraska Consortium of Libraries Resource Record Minimum Required and Desired Fields122.8 KB
University of Nebraska Consortium of Libraries Best Practices for Input of Subject Records in ArchivesSpace87.03 KB