Standing Rules

Society of American Archivists
Archivists & Archives of Color Section

STANDING RULES

I.  NAME.

 The name of the section shall be Archivists and Archives of Color Section.

II. MISSION.

The mission of the section is to identify and address the concerns of archivists of African, Asian, Latino, Native American and Pacific Islander descent; promote wider participation of said archivists in the archival profession; and promote the preservation of archival materials that pertain to the people of color.

III. MEMBERS.

Membership in the section shall be determined according to the guidelines in Section IX. of the SAA Governance Manual 

IV. GOVERNANCE.

1. These standing rules of the Archivists and Archives of Color Section shall serve as a supplement to the SAA Section Bylaws, which govern all SAA sections. Please refer to Section IX. Sections of the SAA Governance Manual for information on membership, section election procedures, reporting requirements, and more. 
2. Officers. The officers of the section shall be a Senior Co-chair and a Junior Co-chair. The Junior Co-chair shall be elected annually for a two-year term, serving in year one as Junior Co-chair and in year two as Senior Co-chair.
3. Duties of Officers. Officers shall fulfill those responsibilities specified in Section IX. of the SAA Governance Manual.
4. Nominations. The Senior Co-chair shall issue a call for nominations, including self-nominations, for the position of Junior Co-chair every June to all section members via the section's official email discussion list and website. A slate of candidates shall be established by the officers[s] and announced to section members no later than June 15.
5. Elections. Elections shall be conducted online with the assistance of the SAA staff and in accordance with the guidelines for Section elections as specified in Section IX. Sections of the SAA Governance Manual. Availability of the online ballot and the deadline for voting shall be announced by the Chair to all section members via the section's official email discussion list and website.
6. Appointments. Section members may be appointed to additional leadership roles (e.g. Newsletter Editor, Web Liaison, etc.) by a simple majority vote.

V. MEETINGS.

The section shall hold a meeting in conjunction with the SAA Annual Meeting and may meet at other time as deemed appropriate by the officer[s]. The time and agenda shall be communicated in advance via the section's official email discussion list and website.

VI. AMENDMENTS.

To ensure alignment with SAA’s governance documents, any amendments to the section’s standing rules should be reviewed by the executive director (or her/his designee) and the section’s Council liaison by May 1, before they are put forward in a referendum for vote by the section membership. Proposed amendments to the section’s standing rules will appear on the section’s annual election ballot for a final approval by a simple majority of the section’s membership. Any adopted amendments should be posted promptly to the section’s official microsite and be noted in the section’s next annual report to the Council. Any revisions to the section’s name or mission/description must be submitted to the Council for final approval. For more information on amendment procedures, see Section IX. Sections of the SAA Governance Manual.

Approved by the roundtable membership and the SAA Council, September 2013. Updated per the member affinity group transition approved by the Council, August 2016.