Committee on the Selection of SAA Fellows

I. Purpose

The Committee on the Selection of SAA Fellows selects Fellows of the Society in accordance with criteria and procedures established and approved by the Council and in accordance with the Society's Constitution and Bylaws. From time to time the committee also performs other tasks assigned by the Council.

II. Committee Selection, Size, and Length of Term

The committee is composed of the five most recent past presidents of the Society and three Fellows who are elected by the Council at its winter meeting and who serve one-year terms. Past presidents, current members of the Council, and Society staff members are not eligible for election. The president who has served the longest on the committee serves as chair of the committee.

III. Duties and Responsibilities

The Committee on the Selection of SAA Fellows elects new Fellows from individuals nominated by members of the Society. Individual members, primary contacts of institutional members, student members, and associate members are eligible to nominate SAA Fellows. The committee establishes a deadline for receipt of nominations well in advance of the Annual Meeting and develops a standard form for use in nominations in consultation with the Executive Director. The committee also ensures that the deadline is publicized and that the form is readily available. Nominations must include complete biographical information, including academic degrees and honors, pertinent professional and technical training, professional publications, Society activities, and a narrative description of the professional contributions that merit designation as a Fellow.

The Constitution provides that no more than five percent (5%) of the total individual membership reported at the last annual business meeting of the Society shall be elected as Fellows; that at least seventy-five percent (75%) of the members of the Committee on the Selection of Fellows must approve each candidate for a nomination to be approved; and that no member of the Society shall be elected a Fellow who has not been a full member of the Society in good standing for at least seven (7) years immediately preceding election. In approving nominations, the Committee shall be guided by achievement in each of the following criteria:

  • Appropriate academic education and professional and technical training in any of the fields of the Society's interest;
  • Professional archives experience in any of the fields of the Society's objectives for a minimum of seven years, which shall include evidence of professional responsibility;
  • Contributions to the profession demonstrating initiative, resourcefulness, and commitment;
  • Writings, presentations, and/or educational services (such as workshops or webinars) of superior quality and usefulness contributing to the realization of the Society's objectives;
  • Contributions to the archives profession through active participation in the Society of American Archivists and innovative or outstanding work on behalf of the Society.

While serving on this committee standing members may not formally endorse the candidacies of any of the nominations for consideration by the committee, nor participate actively in organizing the submission of an individual nomination. Similarly, when accepting appointment to the committee, Fellows selected to serve by Council should be required to accept as a condition of service that they will not formally endorse the candidacies of any of the nominations for consideration by the committee, nor participate actively in organizing the submission of an individual nomination.

A 75% favorable vote by members of the Committee on the Selection of SAA Fellows is required for election as a Fellow.

IV. Reporting Procedures

The committee chair informs the Executive Director of election results as soon as possible so that certificates may be prepared. The chair confidentially informs new Fellows of their election in advance of the Annual Meeting and publicly presents certificates to them at a ceremony at the Annual Meeting. The chair also ensures that nominators of other individuals are informed of the results of their nominations.

V. Meetings

The Committee consults by mail, telephone, and/or in person after nominations have been received so that each nominee's qualifications can be discussed and evaluated. The election of Fellows also may be held by telephone or in person, confirmed in writing, or by mail.

 

Approved by the SAA Council: February 1990
Revised: January 1992
, August 2008, February 2010

 

See also:

Distinguished Fellows
Fellow Nomination Form