A. Composition1
- The elected officers of the Society are a president, a vice president, and a treasurer.
- The president and the vice president serve terms of one year each. The treasurer serves a term of three years.
- Officers take office at the conclusion of the annual business meeting following the election. They are ineligible for immediate reelection.
B. Duties
- Together with the Council, the officers are responsible for the following2:
- Ensuring the legal and ethical integrity of the organization.
- Providing proper financial oversight and ensuring adequate financial resources.
- Establishing policy for the Society.
- Ensuring effective planning.
- Monitoring and strengthening programs and services.
- Ensuring the organization’s public standing.
- Supporting the work of the paid staff.
- Selecting, supporting, and evaluating the executive director
- Together with the executive director, the officers are responsible for ensuring that records of continuing value to the Society are transferred to the Society’s archives.3
C. Other
- Elected officers of the Society will not serve as officers, steering committee members, or editors on other SAA bodies except where this service is specifically mandated.4
- Elected officers of the Society will not concurrently serve as paid employees of SAA, except to complete pre-existing contracts.5
Approved by the Council: June 1991
Revised: July 2013
1 The source for Section II.A. is the Constitution of the Society of American Archivists, Article V.A.1.
2 This list of duties is based on Richard T. Ingram, Ten Basic Responsibilities of Nonprofit Boards, Second Edition (BoardSource, 2009).
3 The source for Section II.B.2. is the Constitution of the Society of American Archivists, Article VII.
4 Per resolution adopted by the Council at its January 30-February 1, 1987, meeting and reaffirmed at the June 2-4, 1989 meeting.
5 Per resolution adopted by the Council at its June 5-7, 1987, meeting and reaffirmed at its June 2-4, 1989 meeting.
