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[F] Arrangement and Description of Electronic Records - Part I [DAS]

(1 day, .75 CEUS, 5 ARCs)
Category: Arrangement and Description

This one–day course introduces you to processing strategies that are applicable to born-digital records, with an emphasis on basic concepts that archivists use to establish descriptive control over digital content. You’ll learn about standards and tools that can be used to implement an integrated processing strategy.  You’ll also participate in a set of instructor–led exercises that arrange and describe some electronic records in ways that maintain the integrity and authenticity of the digital records.  A laptop is required to participate in this course, and you must have the ability to install and use open-source software on that laptop.

In the morning, you’ll review the unique processing challenges posed by electronic records before undertaking a detailed discussion on how standards, protocols, and best practices can help you address those challenges. In the afternoon session, you will explore to applicability of Describing Archives: A Content Standard to digital records and manuscripts.  The instructor will demonstrate the use of basic tools that implement descriptive standards and best practices, leading you in a processing exercise that results in the generation of an archival information packet for some relatively homogeneous records.  The day will conclude with a discussion of lessons learned and next steps to be taken – considering individual repository needs.

Workshop Objectives:
  • List the major processing challenges posed by electronic records;
  • Suggest strategies to mitigate them;
  • Identify the elements of an integrated arrangement and descriptive program for electronic materials;
  • Describe the major standards supporting descriptive systems for electronic materials;
  • Identify basic tools that will help you to arrange and describe born–digital records.
Who Should Attend?

Repository managers, archivists, practitioners, and anyone responsible for the arrangement and description of electronic records.

What Should You know? 

This course is one of the Foundational Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program!  If you intend to pursue the Certificate, you'll need to pass the examination for this course. Please follow Option 1 to access the exam information.

The DAS Core Competencies Addressed in this Course:

 #1: Understand the nature of records in electronic form, including the functions of various storage media, the nature of system dependence, and the effect on integrity of records over time.

#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.

Attendance limited to? 35
Responses to "what aspect of the workshop was most valuable to you?" included:
  • “This course was a great introduction to various tools. I really benefitted from the description of the SIP & AIP process with a correlation to existing tools for accomplishing the work.”
  • “We were introduced to the various internet tools available for arranging & describing e-records.” -Jane Kenamore
  • “The course manual is comprehensive and provides step-by-step instructions. It will be valuable resource as I attempt to work through the arrangement & description (arranging) of electronic records.”
  • “The walk-through of the OAIS components was very helpful; I really got a good sense of how to put together SIPS & AIPS to preserve authenticity & context of records.”
Classroom and AV Requirements

1. Room set up

  • Classroom style with 6 foot tables with 2 chairs or 8 foot tables with 3 chairs for a total of 30 participants.

2. Required Audio/Visual Equipment:

  • LCD Projector with VGA connection.
  • Projection Screen
  • Wireless Internet Access
  • All participants must bring a laptop computer that is enabled for a wireless network connection
  • White board or an easel with a writing pad.

3.  Minimal Beverage Breaks:

  • Coffee/Tea/Water for Morning Break and
  • Water/Assorted Soft Drinks for Afternoon Break.